...
| I-9 Processing when I-9 Specialist enters Section 2 information and completes I-9 |
|---|
|
Case 2:
| I-9 Processing when I-9 Section 2 is assigned to a Remote User |
|---|
|
...
Smart Onboarding also supports additional processes to facilitate employee transfers and Rehiresrehires. The data entered in EBI/Section 1 is matched against the existing data for the candidate. Based on the search result the candidate's transaction is classified as a New Hire/transfer/rehire.
Transfer within Company/Business Unit
The candidate transaction is considered as transfer within Company/Business Unit if there is an already existing record for the candidate in the HR database under the same organization,
The candidate's EBI/Section 1 information is searched against the existing active HR records to match the legal entity (Company/Business unit), SSN, date of birth and the eligibility type.
If a match is found, the previously completed I-9 is considered for this process.
...
Transfer outside Company/Business Unit
If the employee is transferred to a different legal entity (Company/Business Unit) that is registered for E-Verify even within the same organization, a new I-9 must be completed.
Since the legal entity is different, the search match logic fails to find a match and the flow is considered as a New Hire Flow.
...
Rehire
The onboarding process will be a rehire flow when the candidate is terminated and hired again by the employer within 3 years of the max Hire date.
...