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If the I-9 ID of a previous hire invitation is not terminated and a new invitation/transaction is created with the same legal entity, Date of Birth, SSN and eligibility type, the employee will be considered as a New Hire. A new I-9 ID will be generated when Section 1 is saved/electronically signed. To designate the new invitation as a rehire, terminate the I-9 ID of the previous hire invitation and restart the process/activity of the new invitation, so that the invitation will go through Section 1 activity again and identifies it as a rehire. (Note: If the Work Authorization End (WAE) date exists in the primary hire flow, then make sure the WAE date is greater than or equal to current date). In the restart process, do not change any invitation details i.e legal entity, Date of Birth, SSN and eligibility and let the process go through Section 1 activity. When Section 1 activity is saved/electronically signed, the search identifies the new invitation as a rehire and associates the I-9 ID from previous hire invitation with the new invitation/transaction. 

What sections are shown in Complete I-9 for the rehire flow?

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In the Additional Information enter if any note/comment has to be added. If an alternative procedure is used for remote verification of documents, indicate this by selecting the "Check here if you used an alternative procedure authorized by DHS to examine documents" checkbox. When this checkbox is selected, attaching supporting documents in Supplement B is required.

Note: This alternative process is allowed exclusively when the Legal Entity (Company/Business Unit) responsible for the employee's hiring is registered for E-Verify, which means the Company or Business Unit has been configured in the DHS Client Setup. If the legal Entity (Company/Business Unit) is not enrolled in E-Verify, this checkbox will be disabled. 

Note: If Supplement B is assigned to a remote user, and if the checkbox indicating "Check here if you used an alternative procedure authorized by DHS to examine documents" is checked by the remote user in Supplement B, they are required to upload the supporting documents when completing the activity. In this case, the I-9 Specialist need not add the attachments while completing the Supplement B review.

If "Check here if you used an alternative procedure authorized by DHS to examine documents" checkbox is selected and attachment is not provided, the following error will be displayed when completing the activity.

Note: If the checkbox indicating "Check here if you used an alternative procedure authorized by DHS to examine documents" is not checked you may still be prompted for uploading attachments in Supplement B especially if attachments are configured as mandatory in I-9 activities.

For more details on uploading the attachments, please click here.

After entering the above details, check "I Agree" and electronically sign.

How do you assign Supplement B to a remote user?

Instead of completing Supplement B themselves, I-9 Specialists can assign this task to an Authorized Representative (remote User). Click "Assign Remote I-9" located at the bottom of the Supplement B. You can either invite a new external Authorized Representative or assign to users who are already added as Authorized Representatives in the system.

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For more information on assigning Supplement B to a remote user, please visit Remote User page.

Does

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a rehire transaction

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require E-Verify

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processing?

Rehire transactions will not have E-Verify since the I-9 information is same as the previously completed Form I-9. The user can complete this activity by clicking on the "Mark as Complete" button.

If I-9 information has to be changed click on the "Restart Form I-9" button to initiate the restart of EBI/Section 1/Section 2 activities.

How can you edit Supplement B data after the activity is completed?

Supplement B fields can be edited by I-9 Specialists until the "Mark as Complete" button is clicked on the E-Verify activity. Once this step is completed, Supplement B becomes non-editable.

A sample is given below. Clicking on the "Edit" button will open the Supplement B fields for editing.

How to roll back to previous I-9 states in the

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rehire process?

With the help of "Restart Form I-9" button on the E-Verify page, the process can be rolled back to previous I-9 states. 

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