Content Comparison

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b) The following fields can be left blank while completing Section 1: Middle Initial, Other Last Names Used, Apt Number, Employee's E-mail Address, and Employee's Telephone Number. In the earlier version, it was necessary to input "N/A" if no information was available for these fields. Note: This applies to the Smart I-9 product and Smart Onboarding when the "I-9AutoFill" property is set to "OFF" in Product Preferences. In this case, the New Hire's personal information is not automatically filled in I-9 Section 1 and the New Hire will need to manually enter this data. For more details on I-9AutoFill property, please click here.

c) Phrase "Alien Registration Number" has been changed to "A-Number" for eligibility type option 3 (A lawful permanent resident) and 4 ( A noncitizen (other than Item Numbers 2. and 3. above) authorized to work. 

d) The wording for alien eligibility type (option 4) has been changed to "A noncitizen authorized to work". Earlier it was stated as "An Alien Authorized to Work".

e) The new Form I-9 version now combines information from both Section 1 and Section 2 onto a single page. While the online pages for Section 1 and Section 2 continue to be separate, the print version is aligned with the updates in the new Form I-9 version.

Employee print report:

For more information on I-9 Section 1, please click here.

f) Changes related to preparer and/or translator:

• There is no longer a restriction on the number of preparers and/or translators that New Hires may use in I-9 Section 1. However, in print reports only eight preparers/translators are supported. Earlier, New Hires were limited to using only five preparers and/or translators.
  
• The preparers and/or translators certification has been separated from Section 1 and designated as "Supplement A". While the online page continues to incorporate the preparers/translators in I-9 Section 1, the print version for preparers/translators has been distinctly separated onto Supplement A. The Supplement A will be available in print reports only if preparers and/or translators are used in Section 1.

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a) A new checkbox is introduced for indicating if an alternative procedure is used for remote verification of documents in Section 2. This alternative process is allowed exclusively when the Legal Entity (Company/Business Unit) responsible for the employee's hiring is registered for E-Verify, which means the Company or Business Unit has been configured in the DHS Client Setup. If the legal Entity (Company/Business Unit) is not enrolled in E-Verify, this checkbox will be disabled. Furthermore, when this checkbox is selected, system enforces to provide I-9 supporting documents as attachments in Section 2 if no supporting documents are attached in Section 1. For more details on adding attachments in Section 2, please click here.

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b)  The download print from Section 2 includes both Section 1 and Section 2 details consolidated onto a single page. The Supplement A page for preparer and/or translator certification will be included only if preparers and/or translators are used in I-9 Section 1. Note: The details of Supplement B (Rehire/Reverification/Name Change) are not visible in the Section 2 print report.

For more information on I-9 Section 2, please click here.

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a) The form previously known as Section 3, used for reverification, rehire, or name change purposes, has now been renamed as "Supplement B".

b) The name changes are also allowed in Reverification process in Supplement B to record any name changes that may have occurred since the initial completion of the Form I-9. If there are no name changes, these fields can be left blank. Under the prior Form I-9, name changes were not allowed in the Reverification process. 

Reverification

c) When Supplement B for Rehire is accessed, the New Name fields appear blank whereas in the earlier version, the fields were defaulted to "N/A". Note: If there are no name changes, these fields can be left blank.

d) An Additional Information section has been added at the bottom of Supplement B to capture any additional comments/notes.

A checkbox is available for indicating if an alternative procedure is used for remote verification of documents in Supplement B. This alternative process is allowed exclusively when the Legal Entity (Company/Business Unit) responsible for the employee's hiring is registered for E-Verify, which means the Company or Business Unit has been configured in the DHS Client Setup. If the legal Entity (Company/Business Unit) is not enrolled in E-Verify, this checkbox will be disabled. Furthermore, when this checkbox is selected, system enforces to provide I-9 supporting documents as attachments in Supplement B. For more details on adding attachments in Supplement B, please click here.

f) The print report for Supplement B is now displayed as a separate page whereas in the earlier version it was presented below Section 2. The print includes all the Supplement B and Supplement B correction data for the transaction. If the transaction has any Supplement B processes completed on the old version form (10/21/2019), those details are also included in the new version print. Note: The Supplement B print also includes Supplement A page with all the prepare and/or translator data if preparers/translators are used in I-9 Section 1.

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When opened Form I-9 details displays as given below. The Section 1 and Section 2 details are both consolidated onto a single page. The preparer details are displayed on Supplement A (will be available only if preparers and/or translators are used in Section 1) and Reverification, Rehire and Name Change details (if any) on Supplement B.. 

Another way to download Form I-9 from I-9 Summary is via "View Process". Click on the "View Process" button provided on top of the page.

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1. When "A noncitizen authorized to work" is chosen as the eligibility, the Eligibility Type shows as "Noncitizen authorized to work", instead of "Alien Authorized to Work".

2. For Rehire, Reverification or Name Change initiated or completed transactions, the phrase "Section 3" is replaced with "Supplement B" in I-9 Status, I-9 Progress and I-9 Life Cycle.

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1. When "A noncitizen authorized to work" is chosen as the eligibility, the phrase "Noncitizen authorized to work" will be displayed throughout instead of "Alien Authorized to Work".

2. The phrase "Alien Number" is replaced with "A-Number" when chosen as the Number Type for eligibility types - "A lawful permanent resident" and "A noncitizen authorized to work". 

Section 2 changes:

1. The label "Alien Number" is replaced with "A-Number" under List A documents (will show only when "A noncitizen authorized to work" is chosen as the eligibility and Form I-94 Admission Number/Foreign Passport Number is provided in Section 1 and Employment Auth. Document (Form I-766) is selected in Section 2).

2.  Displays the checkbox value indicating the alternative procedure captured in Section 2.

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3. Displays the checkbox value indicating the alternative procedure and the Additional Information captured in Supplement B.

I-9 Audit

I-9 Section 1 changes:

1. When "A noncitizen authorized to work" is chosen as the eligibility, audit shows the Citizenship/Immigration Status as "Noncitizen authorized to work" instead of "Alien authorized to work".

2. The phrase "Alien Number" is replaced with "A-Number" when chosen as the Number Type for eligibility types - "A lawful permanent resident" and "A noncitizen authorized to work". 

Section 2 changes:

1.  Displays the checkbox value indicating the alternative procedure captured in Section 2.

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2. The field label "Alien Number" is changed to "A-Number" in Section 2 (will be shown only when "A noncitizen authorized to work" is chosen as the eligibility and Form I-94 Admission Number/Foreign Passport Number is provided in Section 1 and Employment Auth. Document (Form I-766) is selected in Section 2).

Supplement B (formerly Section 3) changes:

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