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New Hires are provided with certain self service actions in case if they have to perform corrections/updates to their I-9 information presented in previous completed Form I-9. When the self-service process is initiated, an additional invitation will be launched for the process which will allow them to correct/update the previous I-9 information.
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In Supplement B, the New Name fields will open up to record the details. The Last and First Name fields are required and the Middle Initial is optional.
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In the Additional Information enter if any note/comment need to be added. If an alternative procedure is used for remote verification of documents, indicate this by selecting the "Check here if you used an alternative procedure authorized by DHS to examine documents" checkbox. When this checkbox is selected, attaching supporting documents in Supplement B is required. For more details on uploading the attachments, please click here.
Note: This alternative
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procedure for remote verification of documents is allowed exclusively when the Legal Entity (Company/Business Unit) responsible for the employee's hiring is registered for E-Verify, which means the Company or Business Unit has been configured in the DHS Client Setup. If the legal Entity (Company/Business Unit) is not enrolled in E-Verify, this checkbox will be disabled.
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If Supplement B is assigned to a remote user, and
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the checkbox indicating "Check here if you used an alternative procedure authorized by DHS to examine documents" is checked by the remote user in Supplement B, they
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must upload
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supporting documents when completing the activity.
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The I-9 Specialist need not add the
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attachment while completing the Supplement B review unless they delete the attachment uploaded by the remote user. In that case, the system will prompt for the attachment while completing the Supplement B review.
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Note: Though the checkbox indicating "Check here if you used an alternative procedure authorized by DHS to examine documents" is not checked you may still be prompted for uploading attachments in Supplement B especially if attachments are configured as mandatory in I-9 activities.
After entering all the details, check "I Agree" and click on the "Electronically Sign" button.
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This completes the employee initiated name change process. There will be no E-Verify activity after the completion of Supplement B.
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In case employee's name has been changed from the name previously recorded on Form I-9, enter only the part of the name that has changed in the respective field. For example, for employees who changed only their last name, enter the last name in the Last Name field and leave the First Name and Middle initial fields blank. Select the Document Title and enter the Document Number and the Expiration Date.
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In the Additional Information enter if any note/comment has to be added. If an alternative procedure is used for remote verification of documents, indicate this by selecting the "Check here if you used an alternative procedure authorized by DHS to examine documents" checkbox. When this checkbox is selected, attaching supporting documents in Supplement B is required. For more details on uploading the attachments, please click here.
Note: This alternative
...
procedure for remote verification of documents is allowed exclusively when the Legal Entity (Company/Business Unit) responsible for the employee's hiring is registered for E-Verify, which means the Company or Business Unit has been configured in the DHS Client Setup. If the legal Entity (Company/Business Unit) is not enrolled in E-Verify, this checkbox will be disabled.
If Supplement B is assigned to a remote user, and
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the checkbox indicating "Check here if you used an alternative procedure authorized by DHS to examine documents" is checked by the remote user in Supplement B, they
...
must upload
...
supporting documents when completing the activity.
...
The I-9 Specialist need not add
...
the attachment while completing the Supplement B review unless they delete the attachment uploaded by the remote user. In that case, the system will prompt for the attachment while completing the Supplement B review.
Note:
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Though the checkbox indicating "Check here if you used an alternative procedure authorized by DHS to examine documents" is not checked you may still be prompted for uploading attachments in Supplement B especially if attachments are configured as mandatory in I-9 activities.
After entering all the details, check "I Agree" checkbox and electronically sign.
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This completes the employee initiated reverification process. There will be no E-Verify activity after the completion of Supplement B.
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Note: The Section 1 form validations are applicable in Section 1 correction process as well. For example, providing your Social Security Number is a must before saving unless your employer is a non participant of E-Verify. The SSN value automatically populates here if you have entered it in the main process. In case if you want to update the SSN value for "Applied for SSN" chosen in the main process, then uncheck "Applied for SSN" and enter SSN number.
Upload attachments, check Note: You will be prompted for uploading attachments in Section 1 if attachments are configured as mandatory in I-9 activities.
Check "I Agree" and electronically sign.
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In the Additional Information enter if any note/comment has to be added. You can check or uncheck the "Check here if you used an alternative procedure authorized by DHS to examine documents" checkbox based on whether an alternative procedure is used for remote verification of documents.
Note:
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This alternative
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procedure for remote verification of documents is allowed exclusively when the Legal Entity (Company/Business Unit) responsible for the employee's hiring is registered for E-Verify, which means the Company or Business Unit has been configured in the DHS Client Setup. If the legal Entity (Company/Business Unit) is not enrolled in E-Verify, this checkbox will be disabled. When this checkbox is selected, attaching supporting documents in Section 2 is required
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if there are no supporting documents attached in Section 1. If attachment exists in Section 1, the user will not be prompted for attachments in Section 2.
If Section 2 is assigned to a remote user, and
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the checkbox indicating "Check here if you used an alternative procedure authorized by DHS to examine documents" is checked by the remote user in Section 2, they
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must upload
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supporting documents when completing the Section 2 activity if no attachment is provided in Section 1. The I-9 Specialist need not add the attachment while completing the Section 2 review unless they delete the attachment uploaded by the remote user. In that case, the system will prompt for the attachment during the completion of the Section 2 review.
Note:
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Though the checkbox indicating "Check here if you used an alternative procedure authorized by DHS to examine documents" is not checked you may still be prompted for uploading attachments in Section 2 especially if attachments are configured as mandatory in I-9 activities.
After entering all the details, check "I Agree" and click electronically sign.
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To update the SSN value, uncheck "Applied for SSN" checkbox and enter the SSN in the "U.S.Social Security Number" field.
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Upload attachmentsNote: You will be prompted for uploading attachments in Section 1 if attachments are configured as mandatory in I-9 activities.
After entering the details, check "I Agree" and electronically sign.
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In the Additional Information enter if any note/comment has to be added. You can check or uncheck the "Check here if you used an alternative procedure authorized by DHS to examine documents" checkbox based on whether an alternative procedure is used for remote verification of documents.
Note: This alternative
...
procedure for remote verification of documents is allowed exclusively when the Legal Entity (Company/Business Unit) responsible for the employee's hiring is registered for E-Verify, which means the Company or Business Unit has been configured in the DHS Client Setup. If the legal Entity (Company/Business Unit) is not enrolled in E-Verify, this checkbox will be disabled. When this checkbox is selected, attaching supporting
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documents in Section 2 is required if no attachments are added in Section
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1. If attachments exists in Section 1, the user will not be
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prompted for attachments in Section 2.
If Section 2 is assigned to a remote user, and
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the checkbox indicating "Check here if you used an alternative procedure authorized by DHS to examine documents" is checked by the remote user in Section 2, they
...
must upload
...
supporting documents when completing the Section 2 activity
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if no attachment is provided in Section 1. The I-9 Specialist need not add the
...
attachment while completing the Section 2 review unless they delete the attachment uploaded by the remote user. In that case, the system will prompt for the attachment during the completion of the Section 2 review.
Note:
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Though the checkbox indicating "Check here if you used an alternative procedure authorized by DHS to examine documents" is not checked you may still be prompted for uploading attachments in Section 2 especially if attachments are configured as mandatory in I-9 activities.
After entering all the details, check "I Agree" and click electronically sign.
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