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If the alternative procedure checkbox is selected and no attachment is provided in either Section 1 or Section 2, the following error message will appear upon saving the Section 2 activity.

For more details on uploading attachments in Section 2, please click here.

Even if the checkbox for "Check here if you used an alternative procedure authorized by DHS to examine documents" is not selected, you may still be prompted to upload attachments in Section 2 if they were not provided in Section 1, particularly if attachments are configured as mandatory in I-9 activities.

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Note: If the process is restarted, any Section 2 data entered in the primary process will not be retained, and you will need to reenter re-enter the data in the restarted flow.

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The I-9 Specialist can now access this transaction through their My Tasks console and review the details entered by the remote user. Note: This transaction can also be accessed via Keyword Search My Tasks. For more details, please click here.

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If the details are correct, they can proceed to complete the Section 2 review. If any details are incorrect, the I-9 Specialist can return the I-9 activity again to the remote user for corrections. To complete the review, click the ‘Complete Review’ button.

Note: If the checkbox for "Check here if you used an alternative procedure authorized by DHS to examine documents" is selected, indicating an alternative document verification procedure, and an attachment is uploaded in Section 2 by the remote user, the I-9 Specialist is not required to upload any additional documents during the Section 2 review. However, if the I-9 Specialist opts to delete the attachment uploaded by the remote user, they must upload a new attachment. If no attachment is provided and the checkbox was selected, the system will prompt for the attachment during the Section 2 review.

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Once the review is completed, the status of the transaction will also be updated for the remote user. The I-9 state of the transaction will display as "I-9 Section 2 Completed" on their home page, as shown below:

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Completing Supplement B:

Click on an I-9 ID with I-9 state "Awaiting Remote I-9 Supplement B" under I-9s pending for review.

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This opens the Supplement B - formerly Section 3 (Reverification/Name Change/Rehire) as shown below. Based on the initiated process (Reverification/Name Change/Rehire), the fields available for adding/updating information on the Supplement B page will vary. Enter data into the fields wherever it is applicable.

Click the "Add Additional Information" button, if manual input of text in the Addition Information field is required. This note will then be populated in the Additional Information field of Supplement B for the I-9 Specialist's review.

If an alternative procedure is used for document verification, select the "Check here if you used an alternative procedure authorized by DHS to examine documents" checkbox. Note: This alternative process is allowed only if the Legal Entity (Company/Business Unit) responsible for the employee's hiring is registered for E-Verify, meaning the Company or Business Unit is configured in the DHS Client Setup. If the Legal Entity is not enrolled in E-Verify, this checkbox will be disabled in Supplement B.

When this checkbox is selected, uploading I-9 supporting documents as attachments in Supplement B is mandatory. Once the remote user attaches the supporting documents, the system will not prompt for additional attachments during the Supplement B review by the I-9 Specialist.

If the alternative procedure checkbox is selected and no attachment is provided in Supplement B, the following error message will appear upon saving the activity.

For more details on uploading attachments in Supplement B, please click here.

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Note: Even if

Completing Supplement B:

Click on an I-9 ID with I-9 state "Awaiting Remote I-9 Supplement B" under I-9s pending for review.

This opens the Supplement B - formerly Section 3 (Reverification/Name Change/Rehire) as shown below. Based on the initiated process (Reverification/Name Change/Rehire), the fields available for adding/updating information on the Supplement B page will vary. Enter data into the fields wherever it is applicable.

Click the "Add Additional Information" button, if manual input of text in the Addition Information field is required. This note will then be populated in the Additional Information field of Supplement B for the I-9 Specialist's review.

If an alternative procedure is used for document verification, select the "Check here if you used an alternative procedure authorized by DHS to examine documents" checkbox. Note: This alternative process is allowed only if the Legal Entity (Company/Business Unit) responsible for the employee's hiring is registered for E-Verify, meaning the Company or Business Unit is configured in the DHS Client Setup. If the Legal Entity is not enrolled in E-Verify, this checkbox will be disabled in Supplement B.

When this checkbox is selected, uploading I-9 supporting documents as attachments in Supplement B is mandatory. Once the remote user attaches the supporting documents, the system will not prompt for additional attachments during the Supplement B review by the I-9 Specialist.

If the alternative procedure checkbox is selected and no attachment is provided in Supplement B, the following error message will appear upon saving the activity.

For more details on uploading attachments in Supplement B, please click here.

Note: Even if the checkbox for "Check here if you used an alternative procedure authorized by DHS to examine documents" is not selected, you may still be prompted to upload attachments in Supplement B if attachments are configured as mandatory in I-9 activities.

After entering the details, check "I Agree" and click the "Electronically Sign" button. 

After completing the activity, the following message will be displayed on the page. Close the browser window and refresh your tasks on the home page.

The completed transaction will no longer appear under pending tasks but will show under the "Completed - Signed I-9s" section. You will see the I-9 state of the transaction changed to "Awaiting Remote I-9 Supplement B Review".

Now the transaction is in I-9 Specialist's queue for review and completion. 

Once the remote user completes the assigned I-9 activity, the I-9 Specialist will be informed via an email.

How to review the activity after a remote user completes their assigned I-9?

The I-9 Specialist can access the remote user completed transaction through their My Tasks console. Note: This transaction can also be accessed via Keyword Search My Tasks. For more details, please click here.

Completing the review of the Section 2 activity:

Click on the "Complete I-9" link to open the activity.

The details entered by the remote user will appear in the Section 2 activity. If the information is correct, proceed with completing the Section 2 review. If any details are incorrect, you can return the I-9 activity to the remote user for corrections.

To finalize the review, click "Complete Review" at the bottom of the activity.

Note: If the checkbox for "Check here if you used an alternative procedure authorized by DHS to examine documents" is not selected, you may still be prompted to upload attachments in Supplement B if attachments are configured as mandatory in I-9 activities.

After entering the details, check "I Agree" and click the "Electronically Sign" button. 

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After completing the activity, the following message will be displayed on the page. Close the browser window and refresh your tasks on the home page.

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The completed transaction will no longer appear under pending tasks but will show under the "Completed - Signed I-9s" section. You will see the I-9 state of the transaction changed to "Awaiting Remote I-9 Supplement B Review".

Now the transaction is in I-9 Specialist's queue for review and completion. 

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Once the remote user completes the assigned I-9 activity, the I-9 Specialist will be informed via an email.

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The I-9 Specialist can now access this transaction through their My Tasks console. Note: This transaction can also be accessed via Keyword Search My Tasks. For more details, please click here.

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If the details are correct, they can proceed to complete the Supplement B selected, indicating an alternative document verification procedure, and an attachment is uploaded in Section 2 by the remote user, the I-9 Specialist is not required to upload any additional documents during the Section 2 review. However, if the I-9 Specialist chooses to delete the attachment uploaded by the remote user, they must upload a new attachment. If no attachment is provided and the checkbox was selected, the system will prompt for an attachment during the Section 2 review.

After the review is completed, the transaction status will be updated for the remote user. The I-9 state will appear as "I-9 Section 2 Completed" on their Homepage, as shown below.

Completing the review of Supplement B:

The steps for reviewing Supplement B are similar to those for Section 2. To begin the review, click Complete I-9 to open the activity.

The details entered by the remote user will appear in the Supplement B page. If the information is correct, proceed with completing the review. If any details are incorrect, the I-9 Specialist you can return the I-9 activity again to the remote user for corrections.

To complete finalize the review, click the ‘Complete Review’ button"Complete Review" at the bottom of the activity.

Note: If the checkbox for "Check here if you used an alternative procedure authorized by DHS to examine documents" is selected, indicating an alternative document verification procedure, and an attachment is uploaded in Supplement B by the remote user, the I-9 Specialist is not required to upload any additional documents during the Supplement B review. However, if the I-9 Specialist opts to delete the attachment uploaded by the remote user, they must upload a new attachment. If no attachment is provided and the checkbox was selected, the system will prompt for the attachment during the Supplement B review.

Once After the review is completed, the transaction status of the transaction will also be updated for the remote user. The I-9 state of the transaction will display as will appear as "Supplement B Completed" on their home page,Homepage, as shown below. 

How to assign I-9 to an already existing remote user?

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When the remote user logs into the system, they will see the assigned I-9 under their pending tasks on their home page. By clicking on the I-9 ID link, they can access and complete the assigned I-9 activity (Section 2/Supplement B).

How

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to send back I-9 to the remote user for correction?

While reviewing the details entered by the remote user in the Section 2/Supplement B activities, if the I-9 Specialist notices you notice any errors or required that require changes, they can send the I-9 activity back to the remote user by clicking the "Send Back Remote I-9" button.

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Once the I-9 is sent back to the remote user, the I-9 Specialist you cannot make edits to Section 2/Supplement B details. The example below illustrates the Section 2 activity view for the I-9 Specialist after the I-9 has been returned to the remote user.

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