In this example, the steps required to execute V29 Self-Test Case 5 are shown.
If (when your referred employee visits SSA) SSA finds that your query was returned "non-authorized" because you made a typo, SSA will ask you to "ReSubmit" the case.
For the standalone solution, E-Verify components are centralized in Smart Solutions/E-Verify. The E-Verify tab is accessed by navigation from the PeopleSoft Home Page as shown in the figure below.
- Navigation to E-Verify
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Form I-9 and E-Verify
The Employment Eligibility Verification Form I-9 is a U.S. Citizenship and Immigration Services (USCIS) form. It is used by an employer to verify an employee's identity and to establish that the worker is eligible to accept employment in the United States.
In E-Verify, accuracy and completion of Form I-9 by an employee is mandatory. The employer must ensure that the information is completed accurately and must retain the information.
Navigate to the standalone I-9 creation component by clicking Smart E-Verify Configurator, and then clicking Create Smart I-9.
- Navigation to Create Smart I-9
The following page, showing the I-9 form, is displayed.
- I-9 Section 1 Information Not Yet Completed
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Section 1 - Basic Employee Information
The employer should make sure that 'Section 1' of Form I-9 is completed in its entirety with all required details. Fields with an "*" are mandatory to be completed. Fields that do not have an asterisk may be completed, or may be left empty. If the information for these fields is known, it should be entered. Note that clicking or hovering over a "?" will provide additional information about the field. Also note that clicking the "See Instructions" link will display a page from the USCIS with a description of how the form should be completed.
Item | Description/Instruction |
Last Name | Fill in the employee's Last Name. |
First Name | Fill in the employee's First Name. |
Middle Initial | Fill in the employee's Middle Initial, if applicable. |
Other Names Used | Fill in the employee's Other Names Used, if applicable. |
Address | Fill in the employee's Address. |
Apt Number | Fill in the employee's Apartment Number, if applicable. |
City or Town | Fill in the employee's City or Town. |
State | Select the employee's State from the drop-down list. |
Zip Code | Fill in the employee's Zip Code. |
Date of Birth | Fill in the employee's Date of Birth. |
U.S. Social Security Number | Fill in the employee's Social Security Number. |
E-mail Address | Fill in the employee's E-mail Address. |
Telephone Number | Fill in the employee's Telephone Number, if applicable. |
Attest checkbox | Check the box that applies for the employee. |
Alien Registration Number/USCIS Number | Fill in the employee's Alien Registration Number/USCIS Number. This is only available for entry, and is required, if the user checks the "Lawful Permanent Resident…" radio button. |
Receipt | Fill in the employee's Receipt number. This is only available for entry, and is required, if the user checks the "Lawful Permanent Resident…" radio button. |
Expiration Date | Fill in the expiration date through which the employee is authorize to work. This is only available for entry, and is required, if the user checks the "Lawful Permanent Resident…" radio button. |
Alien Registration Number/USCIS Number | Fill in the employee's Alien Registration Number/USCIS Number. This is only available for entry, and is required, if the user checks the "An alien authorized to work…" radio button. Note that in this case either the Alien Registration Number and Receipt or the Form I-94 information is required (not both). |
Receipt | Fill in the employee's Receipt number. This is only available for entry if the user checks the "An alien authorized to work…" radio button. Note that in this case either the Alien Registration Number and Receipt or the Form I-94 information is required (not both). |
Form I-94 Admission Number | Fill in the employee's Form I-94 Admission Number. This is only available for entry if the user checks the "An alien authorized to work…" radio button. Note that in this case either the Alien Registration Number and Receipt or the Form I-94 information is required (not both). |
Foreign Passport Number | Fill in the employee's Foreign Passport Number. This is only available for entry if the user checks the "An alien authorized to work…" radio button. Note that in this case either the Alien Registration Number and Receipt or the Form I-94 information is required (not both). |
Country of Issuance | Fill in the employee's Country of Issuance. This is only available for entry if the user checks the "An alien authorized to work…" radio button. Note that in this case either the Alien Registration Number and Receipt or the Form I-94 information is required (not both). |
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I-9 Section 1 Basic Information Completed
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Authorization/Electronic Signature
This is the employee's attestation for Employment Authorization 
Employee Signature
After completing the fields in Section 1 of the form, click CONTINUE>>>> to attest that the information is correct, and electronically sign the form. The following page is displayed. 
Employee Electronic Signature
Click I Agree. Then Click Sign and Continue to electronically sign the form. 
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Employee Signature Displayed
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Attach Documents
Documents can be attached by the employee or employer while completing Section 1 information, or they can be attached by the employer later, when completing Section 2 information. In this example, the employee attaches the documents (a copy of his Driver's License and his Social Security card) at this point in the process.
- Attach Icon
Click the Attach icon at the top left of the page.
- Add Attachment – Step 1
Click Add.
- Add Attachment – Step 2
Click Choose File. 
Add Attachment – Step 3
Navigate to the file that you would like to attach, click the file name, then click Open. 
Add Attachment – Step 4
Click Upload. 
Add Attachment – Step 5
Click Categorize. 
Add Attachment – Step 6
Choose the correct category from the Categorize drop-down list.
Repeat the process to add the second document and categorize it. 
Save the Attachments
Click OK to save the attachment and go back to the I-9 Form.
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Acknowledge and Assign the I-9 ID number
Check that the information is correct, and electronically acknowledge and submit the completed Section 1 of Form I-9 for E-Verification. 
Electronic Acknowledgement
Click the Electronic Acknowledgement button.
The I-9 ID number is generated. This number is unique, to distinguish E-Verify cases from each other.
- I-9 ID Number is Generated
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To review the data that was entered by (or for) an employee on Form I-9, the employer needs to navigate to the I-9 E-Verify Console and ensure the accuracy of the data and the attached supportive documents.
Navigate to the standalone I-9 E-Verify Console component by clicking Smart E-Verify Configurator, and then clicking I-9 E-Verify Console.
- I-9 E-Verify Console
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Click the Permanent Resident Card radio button. Fill in the Card Number, Card Expiration Date, and Issuing Authority.
Click the Attach icon to attach copies of supporting documents of the Employee. In this example, we attached the document earlier, so there is no need to re-attach it now.
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When the SSA or DHS creates a TNC, the E-Verify process sends an email to the employee advising them that this has been completed, and their options for moving their verification process forward. Below is an example of the email that was sent.
- Employee SSA TNC Email
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- SSA Tentative Nonconfirmation – Print Notice
Click Print Notice.
- SSA Further Action Notice
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In this example, the employee was referred to SSA. An email is sent to the employee advising him of what he must do. An example of this email is shown below.
- Employee Referral Email
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In this example, the next step is to advance the case using the WSM GUI. How to access and sign into the WSM GUI is not included in this document.
- Manage Web Services
Click Manage Web Services.
- View Cases
Click View Cases.
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In this example, the next step is to advance the case using the WSM GUI. How to access and sign into the WSM GUI is not included in this document.
- Manage Web Services
Click Manage Web Services.
- View Cases
Click View Cases.
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