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Table of Contents


What is Complete I-9?

The only activity that shows under My Tasks for an I-9 Specialist is Complete I-9.  Complete I-9 is the completion of Section 2 of Form I-9, and attestation that the New Hire's information has been verified.

Why do you need to Complete I-9?

Completion of the I-9 form is a requirement to be hired in the United States.  Completion of the form as part of Smart Onboarding includes validation of the New Hire's I-9 information by the Social Security Administration and the Department of Homeland Security.

Who can perform Complete I-9?

This activity can be performed by any user who has the I-9 Specialist role. Typically this role is assigned to the users that verify the documents that the New Hire presents.

When can you Complete I-9?

This activity can be completed only after the New hire has submitted their onboarding information to Human Resources and the Human Resources Admin has verified that the information that the new hire New Hire submitted is complete and correct.  Following completion, information can be changed until Initiate E-Verify has been done by the E-Verify Specialist.

How do you access Complete I-9?

There are two ways to access Complete I-9:

  • Using My Tasks
  • Using I-9 Console

How do you access Complete I-9 using My Tasks?

Click the Menu icon and then click My Tasks under Consoles.

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Menu Drop-down

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All new hires All New Hires whose onboarding process is at a point where the Complete I-9 activity is available and has not yet been completed are shown.  Click the Complete I-9 link for a new hirea New Hire.

I-9 Specialist My Tasks Page

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How do you access Complete I-9 using the I-9 Console?

Please refer to the There are two ways to access I-9 Console topic for a description of how to access. . 

  • Access via Menu Icon
  • Access via Quick Links

Access via Menu Icon:

 

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Access via Quick Links:

 

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For the Complete I-9 activity, you should select I-9 IDs with a State = Awaiting Section 2.  Note  

 

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Note that changes made when accessing through the I-9 Console will not result in completion of the Complete I-9 activity in the new hireNew Hire's business process. That activity must be marked as complete by accessing Complete I-9 through My Tasks.

What sections are shown in Complete I-9?

Regardless of which method you use to access Complete I-9, a page is displayed showing a Form I-9.  Which sections are shown depends on the "view" that you are currently using.

Sections
Behavior

Section 1

  • Information that the new hire New Hire entered in the Enter I-9 activity is shown
  • This information cannot be changed

Section 2 

  • This section contains information about the documents that the new hire presented to support his eligibility for employment
  • All information is blank when you first go to this activity
  • You must enter information for one document from List A, or one document from List B AND one document from List C
  • You can enter the document information by clicking the Click here link

Section 3 

  • This section contains information when the new hire is a rehire or the new hire is a current employee whose document information must be reverified
  • You can enter information in this section by clicking Switch View and then selecting Awaiting Rehire

What views can be used in Complete I-9?

The view controls which section and information is shown.  You can change views using the Switch View drop-down.

Views
Behavior

I-9 Awaiting Section 2

  • This is the default view when accessing the Complete I-9 activity through My Tasks
  • Section 2 information can be added or changed

I-9 Employee View 

  • Only Section 1 information is shown
  • No information can be changed

View I-9

  • Section 1 and Section 2 information is shown
  • No information can be changed

Awaiting Rehire

  • Section 1 and Section 3 information is shown
  • Section 3 information can be added or changed

There are many different possible paths through I-9 processing.  Please refer to the Smart E-Verify User's Guide for a complete discussion of Smart E-Verify.  

Two common use cases are shown below:

  • US Citizen, Type A document
  • Alien authorized to work, type B and C documents

How do you enter Type A document information in Complete I-9?

The new hire's I-9 Section 1 information is presented.  The default view when accessing through My Tasks is Awaiting Section 2.  Section 2 information is initially blank or N/A.

I-9 Initial Information

 

 

Click Click Here to begin the entry of Section 2 information.

Click Here to enter Section 2 information

 

 

In this example, we will enter information for the new hire's List A document, so we select Type A from the drop-down list.

Select List A

 

 

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