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Table of Contents

What is the Reverify Console?

The Reverify Console allows I-9 Specialist to search and navigate to a New Hire's I-9 Reverify information.

What I-9 IDs are displayed under the Reverify Console?

The console displays all the I-9 IDs that have Reverification process initiated (Reverifcation of documents or legal name change) by HR Admin / employee. 

Who has access to the Reverify Console?

Only I-9 Specialists are allowed to access the Reverify Console.

 

How do you access the Reverify Console?

The Reverification Console can be accessed in two different ways.

Access via Menu Icon

Click the Menu icon and select Reverify Console under Consoles.

Menu

 


Access via Quick Links

From your home page, you can select Reverify Console through the Quick Links bar located below the banner photo.  These links change depending on the Role Type of the current User.

Quick Links

 

 

What makes up the Reverify Console page?

The Reverify Console page is made up of 2 sections: the Search Filter and the I-9 Details.  

 Reverify Console Example

 

 

Search Filter 

When there are many I-9 IDs in the system, it is efficient to have search filter options to quickly find a specific I-9 ID. Next to the field, you can change the search option to specify how you want your text to be perceived.

 

Field

Behavior

I-9 ID

  • Filter by I-9 ID
  • Selecting "equal to" will search for the I-9 ID that is exactly what you type in

  • Selecting "between" will generate another search box and search for values middle of the two IDs that you enter
  • Selecting "greater than" will search for I-9 IDs that are greater than what you enter
  • Selecting "greater than or equal to" will search for I-9 IDs that are greater than or equal to what you enter
  • Selecting "less than" will search for I-9 IDs that are less than what you enter

  • Selecting "less than or equal to" will search for I-9 IDs that are less than or equal to what you enter

Name

  • Filter by Name
  • Selecting "begins with" will search for the beginning of the Name for the letter(s) that you enter
  • Selecting "contains" will search for any of the Names that has the letter(s) that you enter

  • Selecting "equal to" will search for the Name that is exactly what you type in


Filing Action
  • Filter by the filing action type ( Name/Reverification process)

Completed Date Time

  • Filter by process completed Date and Time
Initiated by
  • Filter by the user who initiated the Reverification process (Employee/Admin)
  

 

Click on Search, or Clear the above fields

Reverify Console Page

 


I-9 Details 


Field

Behavior

I-9 ID
  • New Hire's distinctive ID #
  • Sortable in ascending or descending order of I-9 IDs

  • Clicking on this will pull up the New Hire's I-9 information

Name
  • New Hire's name
Filing Action
  • The type of the Reverification filing (Name/Reverification)
Created on
  • The date the process is created
Initiated by
  • The user who initiated the Reverification process (Admin/Employee)
WAE Date
  • The New Hire's Work Authorization Expiry date
Completed Date Time
  • Reverification process completed date & time
View Process
  • View the process details


How to identify transactions in I-9 Console?

I-9 Reverification is performed when the employee's current work authorization or work authorization documentation (which ever is sooner) is due to expire. To identify the employee transactions whose employment authorization is about to expire, use Work Authorization End Date search criteria in I-9 Console. 

Click Info and Actions for the selected I-9 ID.

I-9 Console



Navigate to Actions tab and click Initiate I-9 Reverify.

Initiate I-9 Reverify



Click Yes to confirm 'Initiate I-9 Reverify' action.




The Reverification Section (I-9 Section 3) opens for the I-9 Specialist to enter the data.

I-9 Section 3



The above I-9 ID is now avaialble in the Reverify Console.

Reverify Console



What should be the invitation status of the I-9 ID chosen for Reverification?

The For Initiate I-9 Reverify actions to be available for the chosen I-9 ID in I-9 Console, the Invitation ID related to the this I-9 that is chosen for Reverification ID should be in Process Completed state. Otherwise, the options to Initiate Reverification options will not be avaialble in I-9 Reverify & Initiate Name Correction will not be availableConsole.

Invitation Status = 'Completed'