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| Self Service Actions for the Candidate |
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What is the purpose of self service actions?
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Initiate I-9 Reverification
Initiate I-9 Reverification option is for the New Hires who want to submit the revised information of their employment authorization documentation when their current work authorization or work authorization documentation (which ever is sooner) is due to expire in the next 90 days. During reverification, the New Hires must present valid document (any document found under List A or List C of the List of Acceptable documents) that shows their continued employment authorization.
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| When more than 90 days to work authorization/document expiry | |
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To initiate Reverfication process, click the Menu icon and select Initiate I-9 Reverification under Actions.
| Menu - Initiate I-9 Reverification |
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A new invitation is launched for the Reverfication process and a page opens to enter new/correct document information.
| I-9 Reverification |
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Enter new document information and click Submit.
| I-9 Reverification |
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Acknowledge and submit the information to HR.
| Submit to HR |
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The Reverification information is successfully submitted to HR.
| Submit to HR activity completed |
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Login as I-9 Specialist to complete the pending Section 3 activity. Navigate to My Tasks and access the transaction that was created for Reverification.
| I-9 Specialist - My Tasks |
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Navigate to Section 3 Reverification activity.
| Complete I-9 - Section 3 |
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Looks at the Reverifcation document information provided by the employee and enter the same information in Section 3.
Check I Agree and attest Section 3.
| Complete I-9 - Section 3 | |
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This completes the employee initiated Reverfication process.
| Reverification completed |
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I-9 Section 1 Correction
By initiating Section 1 correction process, New Hires can change the previously submitted Section 1 data.
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| Menu - I-9 Section 1 Correction |
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Note that a new invitation is created for the process and Section 1 is open to make changes.
| Form I-9 Section 1 |
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Edit Section 1 details and attest. Here, the eligibility type has been changed from "A lawful permanent resident" to "A citizen of the United States".
| Enter New/Correct Section 1 Details |
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Acknowledge and submit changes to HR.
| Submit to HR | |
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The updated Section 1 information is successfully submitted to HR.
| Submit to HR activity completed | |
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Login as I-9 Specialist to complete the pending I-9 activity. Navigate to My Tasks and access the transaction that was created for Section 1 correction.
| I-9 Specialist - My Tasks |
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Section 2 is blank when you navigate to Complete I-9 activity.
| Complete I-9 - Section 2 |
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Enter information for one document from List A, or one document from List B AND one document from List C. Check I Agree and click Electronic Signature.
| Enter Document Details in Section 2 and sign | |
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Initiate E-Verify and complete E-Verify activity.
| E-Verify Activity |
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Initiate SSN Update
This option is applicable to the New Hires who have Applied for SSN (must have chosen 'Applied for SSN' option in their prior onboarding/I-9 Process) and have the pending activity of submitting their SSN to their employers.
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Click the Menu icon and select Initiate SSN Update under Actions.
| Initiate SSN Update | |
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A new invitation is launched for the current process and Section 1 is open to enter SSN details.
| I-9 Section 1 |
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Uncheck Applied for SSN and enter SSN number.
| Update SSN |
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Check I Agree and click Electronic Signature.
| I-9 Section 1 |
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Acknowledge and submit the information to HR.
| Submit to HR |
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The new SSN number is updated to HR.
| HR Submit is Completed |
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The new SSN is updated in the system and hold on E-Verify is released. Now, the employer can complete employee's E-verify process.
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| I-9 Specialist - My Tasks |
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Check I Agree and complete Section 2.
| Complete I-9 - Section 2 |
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Initiate E-Verify and complete DHS Verification process.
| E-Verify |
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Initiate I-9 Legal Name Change
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| Initiate I-9 Legal Name Change |
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Note that a new invitation is launched for the process. Enter new/correct name and click Submit.
| Name Correction Page |
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Acknowledge and submit changes to HR.
| Submit to HR |
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The change in name is submitted successfully to HR.
| Submit to HR Completed Activity |
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Login as I-9 Specialist and complete section 3 activity. Navigate to My Tasks and access the transaction that was created for name change/correction.
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Section 3 is open to enter new name details.
| Complete I-9 - Section 3 |
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Enter new/correct name in the name fields given in Section 3 and attest.
| Complete I-9 - Section 3 |
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The name change activity is successfully completed.
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These processes can also be initiated by the I-9 Specialists through I-9 Console. For more details, check initiate processes under I-9 Console.
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