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You can use Form I-9 Section 3 in for the following scenarios:
- Rehires
- Reverification
- Employee Name change
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If the employee's current work authorization or work authorization document (whichever is sooner) is expiring, reverification is necessary to show the continued employment. This should be done before document expires, usually within 90 days. Reverification is not required for "US Citizen" or "Non Citizen of United States" or Legal Permanent Resident with I-551, Permanent Resident or Alien Registration Receipt Card and LIst List B documents.
Employment authorization reverfication is necessary when the employee's employment authorization document (EAD) or receipt is expiring. For example: if the employee presents foreign passport with temporary I-551 stamp or MRIV notation, reverification must be done before the document expires or within one year from the date of issuance of I-94 if there is no expiration date. When the employee receives Permanent Resident Card (green card) and presents the document for reverfication, use form I-9 Section 3 on the current version of Form I-9 for recording the details. Enter the document information in the spaces specified in Section 3 and attest the form. Once reverfication is done recording "Permanent Resident Card" in Section 3, further reverfications are not allowed for that transaction. This is because green cards doen't need to be reverfied even though they expire.
The process of Reverification can be initiated in two different ways:
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Name correction is similar where candidates provide new name that they have obtained by initiating self service name correction lite weight additional invitation process. When completing Section 3 for rehre/reverification, the employer can also update the employee name details if there are any changes.
There are two ways to update initiate the employee name update process.
- Employee initiated I-9 legal name change
- HR admin initiated name correction via I-9 Console 'Info and Actions'
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