Having Social Security Number is a requirement to work in the United States. However, aliens who Smart Onboarding has an option provided in Employee Biographic Information for 'Applied for SSN' candidates. For instance, if aliens go to United States on work or student visa , they may not have SSN when they step into the country. They need to apply for SSN and wait for few weeks before they receive itthe number. In such casesthe mean time, the employees can start to work temporarily without SSN, but once received they must provide it to the employer immediately before 90 days.Smart Onboarding has an option provided in Employee Biographic Information for 'Applied for SSN' candidates. The onboarding process flows as normal except the E-verify activity will be on hold until the New Hire submits their valid SSN to the employerthe number to their employers immediately.
In such cases, employees can complete their onboarding by choosing "Applied for SSN" checkbox on EBI. Also, the employer can complete employee's onboarding as normal except E-Verify. E-Verify cannot be completed without SSN. So they can skip E-Verify activity for time being, by marking it as complete.
When SSN is available to the employees, they can provide the number to their employers by initiating SSN update self service process. As a part of this process, E-Verify activity will also be available for case creation.
Let's look at the scenario by taking an example.
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| Employee Biographic Information |
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New Hire continues to other onboarding activities and submits the data to HR as normal. Given below is the Section 1 activity completed by the New Hire before HR submission.
| Section 1 |
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After physical verification of documents, the I-9 Specialist records the New Hire's employment eligibility documents in List A or List B & C on Form I-9 Section 2 and completes the I-9 activity.
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Since E-Verification cannot be done without SSN, complete the process by clicking 'Mark as Complete'.
| E-Verify |
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How to update SSN?
After receiving Social Security Number, employee initiates Self Service SSN update process. To know the process flow, you can refer to New Hire's self service actions.