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Form Identifiers | Field | Description |
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| I-9 Form ID | - Unique alpha-numeric ID randomly generated by the system.
| | I-9 ID | - New Hire's distinctive numeric ID generated in a sequence
| | External ID | | | Company | - Company defined under the organization.
- Displays Company ID if Company is selected as Legal Entity
| | Organization ID | - Organization's distinct ID
| | Business Unit | - Business Unit defined under the organization.
- Displays Business Unit ID if Business Unit is selected as Legal Entity
| | I-9 status | - Shows whether the I-9 is Active/Inactive
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Form Metadata | Field | Description |
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| I-9 Data Source | The source from which the I-9 was created (I-9 origin) - Candidate I-9 (Cand I-9)
- Historcal I-9 (His I-9)
- Regular I-9 (StandAlone)
- Onboarding (ONB)
- Peoplesoft Emplid Source (Peoplesoft)
| | Initial Entry method | Entry method used to create I-9 (API, Conversion, Interfaced, Manual and Online transaction) | | I-9 Form Version | The version of the Form I-9 used | | Report Name | Print version of the Form I-9 | | Employee Print | Section 1 print report | | Employer Print | Section 2/Section 3 print report |
Dates | Field | Description |
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| Hire Date | - Date specified in Section 2 activity
| | Termination Date | - Date set via I-9 console action for terminating the I-9
| | Expiry Date | - Populated based on the logic : Hire date plus 3 years or Termination date plus 1 year whichever is maximum
- Expiry date is made to null if Work Authorization End Date exists for an I-9
| | Rehire Date | - Date specified in Section 3 in a Rehire scenario
| | Work Authorization End Date | - Work authorization or work authorization document (whichever is sooner) expiry date
- If WAE date exists, the I-9 expiry date is made to null
| | Start Date | - Date specified in the New Hire’s invitation
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Flags | Field | Description |
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| Receipts Exists | Enabled when Section 2 is completed by recording receipt details | | Remote I-9 | Enabled when Form I-9 Section 2 is assigned to Remote User and the Remote User completes Section 2 activity | | I-9 Packet Printed |
| | Minor | Enabled when Section 1 is filled and saved/signed by a minor New Hire (under age 18) | | Special Placement | Enabled when Section 2 activity is completed by choosing Special Placement document from List B | | Reverification in Progress | Enabled when the Reverification process is initiated. The flag will be unchecked when the process is completed/terminated. | | Preparer Exists? | Enabled when Section 1 is completed (signed) by a preparer |
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Open I-9 Master page for a specific I-9 ID and click on Audit Report icon.
| I-9 Master |
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The Audit Report displays as shown below.
| I-9 Audit Report |
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