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The My Tasks from Elasticsearch presents different data to the Business Users depending on their role type and where the New Hire is in their onboarding process. The tasks' timing to appear in the search results is dependent on the timeliness of the person doing the tasks before them. The invitation first appears in HR Specialist's My Tasks, after a New Hire has finished their pre-screening activities.
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Business Users with HR Specialist, I-9 Specialist and E-Verify Specialist role types can access My Tasks through Elasticsearch.
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The invitation will appear first in the HR Specialist's My Tasks after a New Hire completes their onboarding activities.
How do you access My Tasks through Elasticsearch?
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If you know the invitation ID, then enter the number in "Keywords" field and click Search. If you want to see the pending tasks of all the invitationsall invitations, enter "All/all" in the "Keywords" field and search.
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The HR Specialist can continue with the New Hire's process and to complete the other HR tasks.
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The actions allow HR Specialist view the invitation and process details of the New Hire's invitation.
View Process
This option allows you to check which tasks have been completed for the New Hire. When you click on the "View Process" link, the page displays as below.
This is a simple way of seeing an overview of where the New Hire is in their process, including the HR, I-9, and E-Verify Specialist's activities. The activites can have the following states:
| Completed: Activity can be can be accessed and the information in the activity may or may not be available for editing | |
| Available: Activity can be accessed and has not yet been completed | |
| Locked: Activity cannot be accessed |
The below example shows all the three activity states:
Review Invitation
Displays the New Hire's invitation details:
What does the My Tasks search results page display for the I-9/E-Verify Specialist?
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By clicking on the invitation link in My Tasks, the E-Verify Specialist can navigate to the E-Verify activity and continue with New Hire's DHS verification process.
The actions the I-9 / E-Verify Specialist can perform from here is view the process details and review invitation.
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