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Employment authorization reverfication is necessary when the employee's employment authorization document (EAD) or receipt is expiring. For example: if the employee presents foreign passport with temporary I-551 stamp or MRIV notation, reverification must be done before the document expires or within one year from the date of issuance of I-94 if there is no expiration date. When the employee receives Permanent Resident Card (green card) and presents the document for reverfication, use form I-9 Section 3 on the current version of Form I-9 for recording the details. Enter the document information in the spaces specified in Section 3 and attest the form. Once reverfication is done recording "Permanent Resident Card" in Section 3, further reverfications are not allowed for that transaction. This is because green cards doesn't need to be reverfied even after expiry.

The process of Reverification can be initiated in two different ways:

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For details, please check 'Initiate I-9 Reverification' under New Hire's Self Service Actions.

HR Initiated I-9 ReverifyReverification

Below are the steps involved in this process:

• Initiated by the I-9 Specialist via I-9 Console "Info and Actions", Actions tab. The availability of this option in I-9 Console depends on the "Reverification Trigger days" set in Reverfication Details under I-9 Options. When the Work Authorization expiration date falls within the trigger days specified in Reverification details, the "Initiate I-9 Reverification" option is available under I-9 Console actions for that I-9. The value of Reverification trigger days is set to 90 days by default but this can be changed as per the requirement.
  Note: The WAE date is determined based on the work authorization date in Section 1 or work authorization document expiration date in Section 2, whichever is sooner. In case of a EAD auto extension completed transaction, the Section 2 document expiry date is considered as the WAE date.

• I-9 Specialist records new document details in Section 3 and attests.

For details, please check HR initiated I-9 Reverification.

Note: There is another way to auto create and launch Reverification in a batch process for all the qualified transactions.  For more details, please refer Reverification Auto Create process under I-9 ReverifyOptions.

Employee Name Change

Name correction is similar to above where an additional invitation process is launched that has the I-9 Specialist facing Section 3 activity. To complete Section 3, enter new/updated name (Document Title, Document Number, Expiration Date) and attest the form. You may also choose to do name changes, if there are any, when completing Section 3 for rehires.

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For details, please check 'Initiate I-9 Legal Name Change' under New Hire's Self Service Actions.

HR initiated Name CorrectionChange

Below are the steps involved in this process:

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For details, please check HR Initiated Name CorrectionChange.

Can you edit Section 3 information after completion?

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