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Form Identifiers

FieldDescription
I-9 Form ID
  • Unique alpha-numeric ID randomly generated by the system.
I-9 ID
  • New Hire's distinctive numeric ID generated in a sequence
External ID
  • Employee ID (if any)
Company
  • Company defined under the organization.
  • Displays Company ID if Company is selected as Legal Entity
Organization ID
  • Organization's distinct ID
Business Unit
  • Business Unit defined under the organization.
  • Displays Business Unit ID if Business Unit is selected as Legal Entity
I-9 status
  • Shows whether the I-9 is Active/Inactive

Form Metadata

FieldDescription
I-9 Data Source

The source from which the I-9 was created (I-9 origin)

  • Candidate I-9 (Cand I-9)
  • Historcal I-9 (His I-9)
  • Regular I-9 (StandAlone)
  • Onboarding (ONB)
  • Peoplesoft Emplid Source (Peoplesoft)
Initial Entry method

Entry method used to create I-9 (API, Conversion, Interfaced, Manual and Online transaction)

I-9 Form VersionThe version of the Form I-9 used
Report NamePrint version of the Form I-9
Employee PrintSection 1 print report
Employer PrintSection 2/Section 3 print report

Dates

FieldDescription
Hire Date
  • Date specified in Section 2 activity
Termination Date
  • Date set via I-9 console action for terminating the I-9
Expiry Date
  • Populated based on the logic : Hire date plus 3 years or Termination date plus 1 year whichever is maximum
  • Expiry date is made to null if Work Authorization End Date exists for an I-9
Rehire Date
  • Date specified in Section 3 in a Rehire scenario
Work Authorization End Date
  • Work authorization date in Section 1 or work authorization document expiration date in Section 2 (whichever is sooner) expiry date
  • If WAE date exists, the I-9 expiry date is made to null
  • If I-9 Section 3 row exists, then the WAE date is derived from Section 3
  • If I-9 Section 2 - EAD Auto Extended row exists, then Sec 2 document expiry date is updated as WAE date (even if the I-9 section-1 "Work Authorization until date" is lesser).
Start Date
  • Date specified in the New Hire’s invitation
  • As the user proceeds with the onboarding process, this date keeps updating.
      • Start date updates to Hire date when Section 2 activity is saved/completed
      • In rehire scenario, start date updates to rehire date when the Rehire date is entered in Section 3 and saved/completed

Flags

FieldDescription
Receipts ExistsEnabled when Section 2 is completed by recording receipt details
Remote I-9Enabled when Form I-9 Section 2 is assigned to Remote User and the Remote User completes Section 2 activity
I-9 Packet PrintedEnabled when the I-9 is in process completed state and its I-9 Packet is downloaded by when the AE for I-9 Packet Compiler AEis run
Minor

Enabled when Section 1 is filled and saved/signed by a minor New Hire (under age 18)

Special PlacementEnabled when Section 2 activity is completed by choosing Special Placement document from List B
Reverification in Progress

Enabled when the Reverification process is initiated. The flag will be unchecked when the process is completed/terminated.

Preparer Exists?Enabled when Section 1 is completed (signed) by a preparer

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