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For information on how a candidate's transaction is determined as a rehire and completing Form I-9 Section 3, please check the Rehire page.
Reverification
If the employee's current work authorization or work authorization document (whichever is sooner) is expiring, reverification is necessary to show the continued employment. This should be done before document expires, usually within 90 days. Reverification is not required for "US Citizen" or "Non Citizen of United States" or Legal Permanent Resident with I-551, Permanent Resident or Alien Registration Receipt Card and List B documents.
Employment authorization reverfication reverification is necessary when the employee's employment authorization document (EAD) or receipt is expiring. For example: if the employee presents foreign passport with temporary I-551 stamp or MRIV notation, reverification must be done before the document expires or within one year from the date of issuance of I-94 if there is no expiration date. When the employee receives Permanent Resident Card (green card) and presents the document for reverficationreverification, use form I-9 Section 3 on the current version of Form I-9 for recording the details. Enter the document information in the spaces specified in Section 3 and attest the form. Once reverfication reverification is done recording "Permanent Resident Card" in Section 3, further reverfications reverifications are not allowed for that transaction. This is because green Permanent Resident cards doesn't need to not be reverfied reverified even after expiry.
The Reverification process of Reverification can be initiated in two different ways:
- Employee Initiated I-9 Reverification
- HR initiated I-9 Reverify Reverification via I-9 Console 'Info and Actions'/Elasticsearch actions
In both scenarios, I-9 Reverification is launched as an additional invitation process that has the I-9 Specialist facing Section 3 activity. To complete Section 3, enter The I-9 Specialist completes this activity by entering new document details (Document Title, Document Number, Expiration Date) in Section 3 and attest attesting the form.
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Employee Initiated I-9 Reverification
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For details, please check 'Initiate I-9 Reverification' under New Hire's Self Service Actions.
HR Initiated I-9 Reverification
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Initiated by the I-9 Specialist via I-9 Console "Info and Actions" , Actions tabor Elasticsearch actions. The availability of this option in I-9 Console/Elasticsearch actions depends on the "Reverification Trigger days" set in Reverfication Reverification Details under I-9 Options. When the Work Authorization expiration date falls within the trigger days specified in Reverification details, the "Initiate I-9 Reverification" option is will be available under I-9 Console/Elasticsearch actions for that I-9. The value of Reverification trigger days is set to 90 days by default but this can be changed as per the requirement.
Note: The Work Authorization Expiry (WAE) date is determined based on the work authorization date in Section 1 or work authorization document expiration date in Section 2, whichever is sooner. In case of a EAD auto extension completed transaction, the Section 2 document expiry date is considered as the WAE date.I-9 Specialist records new document details in Section 3 and attests.
For details, please check HR initiated I-9 Reverification.
Note: There is another way to auto create and launch Reverification in a batch process for all the qualified transactions. For more details, please refer Reverification Auto Create process under I-9 Options.
Employee Name Change
Name correction change is similar to above where an additional invitation process is launched that has the I-9 Specialist facing Section 3 activity. To complete Section 3, enter new/updated name (Document Title, Document Number, Expiration Date) and attest the form. You may also choose to do name changes, if there are any, when completing Section 3 for rehires.
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- Employee initiated I-9 legal name change
- HR admin initiated name correction change via I-9 Console 'Info and Actions' or Elasticsearch actions
Employee Initiated I-9 Legal Name Change
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