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| I-9 Processing when I-9 Specialist enters Section 2 information and completes I-9 |
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Case 2:
| I-9 Processing when I-9 Section 2 is assigned to a Remote User |
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Case 3:
| Undo assigned I-9 to the Remote User |
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Smart Onboarding also supports additional processes to facilitate employee transfers and Rehires. The data entered in EBI/Section 1 is matched against the existing data for the candidate. Based on the search result the candidate's transaction is classified as a New Hire/transfer/rehire.
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| Onboarding Process when a candidate is transferred within the Company/Business Unit |
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Transfer outside Company/Business Unit
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Since the legal entity is different, the search match logic fails to find a match and the flow is considered as a New Hire Flow.
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Rehire
The onboarding process will be a rehire flow when the candidate is terminated and hired again by the employer within 3 years of the max Hire date.
When a search is invoked to match candidate's legal entity(Company/Business unit), SSN, date of birth and the eligibility type and if match is found, the process will check if the rehire is within 3 years from max Hire date and the termination date exists for the candidate from the previous process of hire. If the conditions match, process will only have Section 3 activity in the I-9. The onboarding process for rehire skips Section 2 and E-Verify activities.
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Though the candidate's legal entity, SSN and date of birth matches with the previous completed Form I-9 and record exists for the candidate in the HR database, the transaction may not be treated as a rehire case if the rehire date exceeds 3 year limit from the max hire date or if the termination date doesn't exists from the previous hire.
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