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This area is Authentication Events are used to change the contents content and presentation of emails that are sent to new hires and users outside of the business process (e.g. actions related to invitations).
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There are 6 standard "Authentication Events" that have associated email notifications. You can change the emails being sent in these instances to ones that you have created. These emails are sent when an action/event is completed.
Notification Event Name | Description |
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| When an HR Specialist or Recruiter completes the Resend Login action before the New Hire creates a User ID and password | |
| On |
| Invitation Resend | When an HR Specialist or Recruiter completes the Resend Login action after the New Hire has created a User ID and password |
| On |
| Invitation Launch | When an HR Specialist or Recruiter Launches the new hire's invitation |
| On User Relaunch | When a System Administrator completes the Resend Registration action before the Business User creates a User ID and password (to do this, a Business User must have their Invitation Launched) |
| On User Resend Invite | When a System Administrator completes the Resend Registration action after the Business User has created a User ID and password (to do this, a Business User must have their Invitation Launched) |
| On User Launch | When a System Administrator launches the Business User's invitation |
How do you change the emails that are related to Authentication Events?
2 Step Process Changing the emails that are related to Authentication Events is a two step process.
- Create a Content Revision
- Add or modify a Notification Template that is related to an Authentication Event
- Apply the Content Revision
- Create a Process Revision
- Replace the Notification Template that is associated with an Authentication Event
- Manage Content Security
- Apply the Process Revision
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Step 2 - Creating a Process Revision
To create Create a new Process Revision, click the Menu Icon and select Add/Update Revision under Manage Revisions. Or, click the Add/Update Revision quick link.
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Click on Add a New Value.
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Enter the revision description information and Effective Date, then click on Reserve.
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Click on Configure.
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Click on Edit in the Manage Authentication Events section.
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and enter a meaningful description and effective date.
Reserve and Configure the Process Revision.
On the Process Revision Page, click Edit under Authentication Events.
Process Revision Page |
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Click on Lookup for the event that you are modifying.
Lookup Notification Template |
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Select the changed (new) notification template.
Select Notification Template |
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Note that the new notification template has been selected. Click on Click Save.
Save |
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Click on Edit in theClick Edit under Manage Content Securitysection.
Revision Configuration Page |
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Click on Assign Actions to Content Security.
Assign Actions to Content Security |
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Click on OK.
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