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Note: If the New Hires with disabilities / under age 18 are unable to produce the above acceptable identity documents, the employers can choose "Special Placement" / "Individual under Age 18" document titles under List B in Section 2. The specified options are available only for those legal entities which do not participate in E-Verify. However, the New Hires must still present one of the documents from List C that establish their employment authorization. 

Example for individuals under age 18: List B document titles displaying for E-Verify and Non E-Verify participating legal entities.

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Example for Special Placement:  List B document titles displaying for E-Verify and Non E-Verify participating legal entities.

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How do you complete Section 2 of Form I-9?

There are many different possible paths through I-9 processing.  Please refer to the Smart E-Verify User's Guide for a complete discussion of Smart E-Verify.  

Let's take two three common use cases as example.

• US Citizen, List A document (U.S. Passport / U.S. Passport Card)
• Lawful Permanent Resident, List A document (Foreign Passport with temporary I-551 stamp or MRIV)
• Alien authorized to work, List A document (EAD)
• Alien authorized to work, List B and C documents 

Case 1: US Citizen, List A document 

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Given below is another example for LPR status, List A document. When Foreign Passport with Temporary I-551 MRIV document is entered in List A. the second row opens under the List to enter I-551 MRIV details. For I-551 MRIV, the issuing authority is defaulted to "U.S. Department of State" and the other fields "Document Number" and "Expiration Date" are optional displayed in add mode. 

Case 3: Alien authorized to work, List A document (EAD)

"An alien authorized to work" option is chosen in Section 1.

In Complete I-9 (Section 2) the New Hire's I-9 Section 1 information is presented as read only as shown below. Section 2 information is initially blank or N/A.

In List A or List C, select "Employment Authorized Document (Form I-766)" as document title. Here, the specified document is selected from List A. Enter other fields under List A.

When the Document Title is EAD, an additional field is populated in Section 2 to capture the category codes. Selecting this field is optional. The dropdown contains the eligibility category codes of EAD auto extension - A03, A05, A07, A08, A10, C08, C09, C10, C16, C20, C22, C24, C31, and A12 or C19.

Note: This value is required for the transaction to be considered for the batch process for auto extending the expiration date of EADs,

The category code selected is populated in the Additional Information field as given below. The users can also enter any additional information in this field if required. 

If you edit the system generated information that is populated in "Additional Information" field, the following message displays on the page.

For auto extension of EADs that are expiring, the user must enable the AE that is meant for EAD auto extension in I-9 Options page. For information, please click here.

Case 4: Alien authorized to work, List B and C documents

The New Hire's I-9 Section 1 information is presented in read only mode.  Section 2 information is initially blank or N/A.

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Below is an example of Section 2 page after entering List B & List C data.

How do you complete Section 2 for minors and special placement individuals?

Completing Form I-9 Section 2 for minors (under age 18) and individuals with special placements (disability) is slightly different when they are unable to provide identity document for Form I-9..

Like others, minors and disabled individuals can present any of the document(s) from the list of acceptable documents that show their identity and employment authorization. They can present document from List A or from List B and List C based on the availability. If they are unable to present any of the above acceptable identity documents for Form I-9, then fill out the form choosing "Special Placement" / "Individual under Age 18" document titles that are specifically provided under List B. These options are available under List B only when the legal entity is not part of the E-Verify System. In this case, they must still present one of the documents from List C that establish their employment authorization. 

Below example shows the difference in List B document titles displayed for minors when the legal entity is enrolled in E-Verify and not enrolled in E-Verify.

Below example shows the difference in List B document titles displayed for Special Placement individuals when the legal entity is enrolled in E-Verify and not enrolled in E-Verify.

How do you attach copies of the New Hire's documents in Section 2?

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After all data has been entered and verified, the I-9 Specialist must attest that it is correct, and save the information.

Edit date if you want to change employee's first day of employment.  Click "I Agree" and Click Save.

When you are ready to sign the document, check I Agree. Electronically Sign button replaces the Save button. Click Electronically Sign.

How do you assign Complete I-9 Section 2 to Remote user?

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With the help of restart action, the process can be rolled back to previous I-9 Section 1 state in edit mode. The I-9 Admins can initiate this process by clicking the Restart Section 1 button given at the bottom of I-9 Section 2 form. 

Restart Section 1

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Can you edit document information after completing Section 2?

It is possible to edit Section 2 document information until DHS case number is generated in E-Verify.

Let's consider a flow with Section 2 activity completed and DHS case creation pending. Click on Complete I-9 link in the left nav to access the completed Section 2 activity.

Scroll down the page to the attestation part.

Click Edit.

Section 2 opens in edit mode.

Make changes if necessary. Click Cancel Edit if you want to cancel editing Section 2 data.

The page changes back to the previous mode.

You can edit Section 2 data until DHS case number is generated.

After DHS case number is generated, the Edit buttion doesn't appear in Section 2 activity.