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Notification TemplateDescriptionHow Used
 SM_CO_USR_LAUNCH_RICH_TMPLUser Self RegistrationEmail that is sent to a System Administrator or any other Administrative or Business User after being invited (rich text).
 SM_CO_USR_SELFREG_TEMPLATEUser Self RegistrationSame as the previous, but without rich text. This is not in use when delivered.
 SM_CO_NTF_SELFREG_SUCCESS_TANotification about successfully self registeringEmail sent to a System Administrator after self registering.
SM_CO_USR_RESEND_RICH_TMPLUser Resend Self RegistrationEmail sent to a User when the invitation is re-sent (rich text).
SM_CO_USR_RESEND_SELFREG_TMPLUser Resend Self RegistrationSame as the previous, but without rich text. This is not in use when delivered.
SM_CO_NOTIFY_SELF_REG_SUCCESSNotification about successfully self registeringEmail sent to a User or New Hire after self registering.
SM_CO_NOTIFY_NEW_ROLENew role assignedEmail sent to a User when a new role is assigned to the User.
SM_CO_NOTIFY_ROLE_UNASGNRole UnassignedEmail sent to a User when a new role is unassigned to the User.
SM_CO_NOTIFY_CHANGE_ROLERole changedEmail sent to a User when their role is changed.
SM_CO_INV_LAUNCH_RICH_TMPLSelf Registration detailsEmail sent to a New Hire when an invitation is launched (rich text).
SM_CO_INV_SELFREG_TMPLSelf Registration detailsSame as the previous, but without rich text. This is not in use when delivered.
SM_CO_INV_RESEND_RICH_TMPLResend: Self Registration detailsEmail sent to a New Hire when an invitation is re-sent.
SM_CO_INV_RESEND_SELFREG_TMPResend: Self Registration detailsSame as the previous, but without rich text. This is not in use when delivered.
SM_CO_INV_FORCE_COMPLETEForce CompleteEmail sent to New Hire when their onboarding process is forced to completion.
SM_CO_INV_TERMINATE_PROCESSTerminate ProcessEmail sent to New Hire when their onboarding process is terminated.
SM_CO_NOTIFY_CANDIDATE_PURGENotify on Candidate PurgeEmail sent to New Hire when their onboarding data is purged from the system.SM_CO_NOTIFY_ACC_LOCK_BY_ADMINNotification about account lockout by AdminEmail sent to a User or New Hire when their account has been locked by an administrator.SM_CO_NOTIFY_ACC_UNLOCKNotification about account unlockEmail sent to a User or New Hire when their account has been unlocked by an administrator.
SM_CO_NOTIFY_ACC_LOCKNotification about account lockoutEmail sent to a User or New Hire when their account has been locked due to too many unsuccessful login attempts.
SM_CO_NOTIFY_EPIN_RSTNotification about ePIN reset.Email sent to a User or New Hire when an administrator has requested that they change their e-Pin.
SM_CO_NOTIFY_ACCOUNT_CHANGENotify Account ChangeEmail sent to a User or New Hire when they have changed their account information.
SM_CO_NOTIFY_CHLNG_QNS_CHNG
Notification about change in challenge questions
Email sent to a User or New Hire when they have changed their challenge questions.
PRESCREEN_SUBMITTED_NOTIFY_HR
PreScreen Submitted - Notification to HR
Email sent to an HR administrator when a New Hire has submitted their pre-screen information.
SM_OB_AWAITING_HR_COMPLETEOnboarding Awaiting HR CompleteEmail sent to a New Hire when HR has completed their review of pre-screening information.
SM_OB_SUBMIT_FOR_REVIEW
Confirm on Submit for Review
Email sent to a New Hire when they have submitted their onboarding information for review.
SUBMIT_TO_HR_NOTIFYSubmit to HR NotifyEmail sent to an HR administrator when a New Hire has submitted their onboarding information for review.
SM_I9_EV_NOTIFY_EMPLOYERNotifying to EmployerEmail sent to employer to Update SSN given by the New Hire and proceed with releasing Form I9 for E-Verification
SM_OB_CAND_PACKET_REMINDERCandidate Packet Reminder to Invitation CreatorEmail sent to invitation creator regarding candidates who have not submitted their packet
SM_OB_SUBMIT_TO_HR_REMINDERReminder about Submit to HR not doneEmail sent to New Hires whose Submit to HR is not done and start date within 3 days
   


How do you create a new Notification Template?

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Follow Step 1 of this page to get to the Process Revision page.

Click on Configure Authentication Events.

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Follow Step 1 of this page to get to the Process Revision page.

Click on Edit under Manage Events on Configure Events & Notifications.

Process Revision Configuration Page

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The Events & Notifications page is displayed as below.

Events and Notifications Page

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FieldBehavior
View All
  • Lists every event, one below the other
  • After clicking on this, the link changes to View 1, which will turn it back to only showing each event individually
First Previous Next Last
  • If not 'View All,', it shows one event at a time, starting from the first event, previous, next and last
Add Event
  • Adds an event, which includes both and
Delete Event
  • Deletes an event, deleting all of and of that specific event that you are on

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FieldBehavior
Event
  • When the email will be sent
    • Examples of this field:

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Action ID
  • The email will be sent correlating to this form or action
    • Examples of this field:

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FieldBehavior

Notify

  • Allows to select the group to which the notification should be sent
  • If participant Pool is selected the Role Type will have a drop down list of users with different roles and New Hire
  • If Email List is selected it allows to enter the emails seperated by comma
Role Type
  • The type of user to whom the email should be sent
  • The field will either be a drop down list or an edit box depending on the selection from the Notify list
    • Examples of this field when Participant Pool is selected

Notification Template
  • Which Notification Template/email to be sent
  • This could be ones you have created or modified
    • Examples of this field:

 

Add
  • Add another line underneath, gaining another line of all the fields of
  • This will be under the same event, and same
  • It allows you to choose another email to be sent at the same time to the same person, or sending any email to a different role type
Delete
  • Deletes the row

 

Click on Click Save after you are done.

Click on Click Return to Manage Revision.

Process Revision Page

 


Click on Click Apply.

Manage Revision Page

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Modifying existing event emails

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Events and Notifications Page

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Click on Click Return to Manage Revision.

Process Revision Configuration Page

 

 

Click on  Apply.

Manage Revision Page

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Adding a new event email

Click on Click Add Event.

Events and Notifications Page

 

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Events and Notifications Page

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Click on  Return to Manage Revision.

Process Revision ConfigurationPage

 

 

Click on Click Apply.

Manage Revision Page

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