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The I-9 Master page displays as below.

I-9 Master

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Is I-9 Master available for all I-9s?

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For the purged transactions a restore action is enabled in the I-9 console which helps to restore the purged to bring back the deleted data form and its transaction through which ,  , When the purged I-9 is restored back using the console action, the I-9 and its transaction data. This is allowed only for 30 days. After 30 days, the purged records will be permanently deleted from the system  

What makes up the I-9 Master page?

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I-9 Master - Header Details

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Expand
titleClick here to view Header fields description....

Form Identifiers

FieldDescription
I-9 Form ID
  • Unique alpha-numeric ID randomly generated by the system.
I-9 ID
  • New Hire's distinctive numeric ID generated in a sequence
External ID
  • Employee ID (if any)
Company
  • Company defined under the organization.
  • Displays Company ID if Company is selected as Legal Entity
Organization ID
  • Organization's distinct ID
Business Unit
  • Business Unit defined under the organization.
  • Displays Business Unit ID if Business Unit is selected as Legal Entity
I-9 status
  • Shows whether the I-9 is Active/Inactive

Form Metadata

FieldDescription
I-9 Data Source

The source from which the I-9 was created (I-9 origin)

  • Candidate I-9 (Cand I-9)
  • Historcal I-9 (His I-9)
  • Regular I-9 (StandAlone)
  • Onboarding (ONB)
  • Peoplesoft Emplid Source (Peoplesoft)
Initial Entry method

Entry method used to create I-9 (API, Conversion, Interfaced, Manual and Online transaction)

I-9 Form VersionThe version of the Form I-9 used
Report NamePrint version of the Form I-9
Employee PrintSection 1 print report
Employer PrintSection 2/Section 3 print report

Dates

FieldDescription
Hire Date
  • Date specified in Section 2 activity
Termination Date
  • Date set via I-9 console action for terminating the I-9
Expiry Date
  • Populated based on the logic : Hire date plus 3 years or Termination date plus 1 year whichever is maximum
  • Expiry date is made to null if Work Authorization End Date exists for an I-9
Rehire Date
  • Date specified in Section 3 in a Rehire scenario
Work Authorization End Date
  • Work authorization or work authorization document (whichever is sooner) expiry date
  • If WAE date exists, the I-9 expiry date is made to null
Start Date
  • Date specified in the New Hire’s invitation
  • As the user proceeds with the onboarding process, this date keeps updating.
      • Start date updates to Hire date when Section 2 activity is saved/completed
      • In rehire scenario, start date updates to rehire date when the Rehire date is entered in Section 3 and saved/completed

Flags

FieldDescription
Receipts ExistsEnabled when Section 2 is completed by recording receipt details
Remote I-9Enabled when Form I-9 Section 2 is assigned to Remote User and the Remote User completes Section 2 activity
I-9 Packet Printed
Minor

Enabled when Section 1 is filled and saved/signed by a minor New Hire (under age 18)

Special PlacementEnabled when Section 2 activity is completed by choosing Special Placement document from List B
Reverification in Progress

Enabled when the Reverification process is initiated. The flag will be unchecked when the process is completed/terminated.

Preparer Exists?Enabled when Section 1 is completed (signed) by a preparer

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The scroll expands and the data related to that section displays beneath that. 

How do attachments store

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in I-9 Master?

All attachments The supporting documents that are uploaded by the candidate ( in Section 1 ) and HR (in & section 2 and through I-9 Console action "Add Additional/Supporting Documents" ) can be seen via Attachments link in I-9 Master header. 

Click Attachments.


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The attachments page displays as below. Options are available to add/view/delete attachments. 

Note: Attachments that are uploaded in Section 1/Section 2 cannot be deleted. So the 'Delete' option is not available for Section 1/Section 2 uploaded attachments. 


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What details can you see under Section 1?

Every transaction saved/signed by an employee and the preparers in Form I-9 Section 1 can be seen under this section.  On the right side, you can see the number of transactions made in Section 1 and the links for navigating through them. All the transactions are effective dated/effective sequenced which makes easy for the users to navigate through the data and identify a particular transaction. The most effective dated row is the latest transaction and if there are more than one row with the same effective date, the most effective sequenced row is the latest.

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Click on First / Previous to navigate to the preceeding rows and Next / Last to navigate to the succeeding rows. If you click "View All", all the rows display in sequential order with the most effective dated and the effective sequenced row on the top.




Click "Previous".link to view the next earliest row in the sequence.

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Click "Previous" link one more time to view the next earliest row. In this case, since there are only three rows, the third transaction is the latest row.




How

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What details are shown under Section 2?

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do you print I-9 Audit Report?

I-9 Audit Report has several fields displayed showing the I-9 Form change history. This includes the business process against which the invitation is launched, I-9 parcipants in Section 1/Section 2 and Section 3, actions performed, Form I-9 data including the signatures and others. Through I-9 Master you can print the Audit Report as follows:

Open I-9 Master page for a specific I-9 ID and click on Audit Report icon.

I-9 Master

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The Audit Report displays as shown below.

I-9 Audit Report

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