Inactive I-9 Purge is a process for deleting 9s that have been in the "Ready to Purge" state for 30 days will be processed for permanent deletion from the system. A process is run in the system daily to identify inactive I-9s . This process will identify the inactive transactions that are eligible for purge and triggers the purge action changing purging and updates their status to "Ready to Purge". After being remaining in this state for 30 days, the I-9 data of associated with these transactions get is permanently deleted from the system.

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Which I-9s are eligible for purging?

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Transactions to be eligible for purge 9s must satisfy the following conditions to be eligible for purging:

1. I-9 status of the transaction should be inactive. For more details on the inactive I-9 status, please click here.

The "Inactive" status of the I-9 can be verified in the I-9 Console and I-9 Master as shown below:

2) Irrespective Regardless of the eligibility type (Citizen, Non-citizen, Lawful permanent resident or an Alien citizenship status (A citizen of the United States, A non-citizen national of the United States, A lawful permanent resident, or A non-citizen authorized to work), the I-9 is eligible for purging if the Hire Date + 3 years or the Termination Date + 1 year, whichever is maximumlater, should be is less than or equal to the current date. Note:  Transactions which Transactions that are force completed (through using the "Consider Process Complete" action from the invitation console and or the "Force Complete Process" action from Keyword Search) may not have a Hire Date if Form I-9 Section 2 is not completed for them. In such cases,  Termination Termination Date + 1 year is considered used to verify the determine eligibility for the purge process.

The following example satisfies the condition that the Hire Date + 3 years (which is 05/13/2022 in this case) is less than the current date. (Note: Here, Hire Date + 3 years is considered used to verify the determine eligibility for the purge process since Hire Date + 3 years is greater purging, as it is later than Termination Date + 1 year).

How does the purge process works?

Initially, the inactive I-9s that are eligible for purge purging will have their status changed updated to "Ready tor to Purge". For these transactionsDuring this stage, the I-9 Master data (, including attachments uploaded through process activities in I-9 Section 1/, Section 2/Section 3 or through , Supplement B, I-9 Master/, or I-9 Console) , will be frozen for 30 days. That means no changes / corrections are allowed on , preventing any changes or corrections. After remaining in the "Ready to Purge" I-9s. After being in this state for 30 days, this the I-9 data will be permanently deleted when these transactions go through during the next purge process againcycle.

How do you identify "Ready to Purge" transactions?

The "Ready to Purge" status will reflect in of the I-9 will be displayed on all pages wherever where the I-9 status is displayedshown.

Search transactions To find I-9s with the "Ready to Purge" status in the I-9 Console by searching , you can search for the specific transaction I-9 or using use the I-9 Status filter.  This This will list display all the transactions which that are ready for purging. 

I-9 Console

Since no actions are allowed on these I-9s, the "Info and Actions" link will not be displayed for them.

For these I-9s, the "Ready to Purge" transactions, the status will also reflect in their I-9 Master, I-9 Summary and I-9 Audit pages.

To access these pages, click on the I-9 ID link and select the respective option.

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The I-9 status within the I-9 Master will show be shown as "Ready to Purge", " and the corresponding Expected Purge Date field will be visible, displaying a valueindicating the expected date of purge.. Note: If I-9 status is not "Ready to Purge," the Expected Purge Date field will not be visible on the pagein the I-9 Master.

I-9 Summary

The "Ready to Purge" status in I-9 Summary shows in the highlighted sections

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Note: If additional processes exist for the transactionare associated with the I-9, the "Ready to Purge" status will also shows be displayed in their I-9 Summary.

I-9 Audit 

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"Ready to Purge" transactions are shown under the Document States section in the I-9 Insight.

How long the

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I-9s will stay in the "Ready to Purge" status?

The transactions will stay in I-9s will remain in the "Ready to Purge" status for 30 days, and then after which the data will be purged or permanently deleted during the next process cycle.

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Can you restore the purged I-9 data?

It is not possible to restore the Once an I-9 is purged, restoring the data after it is purgednot possible. The All I-9 data (, including the document attachments and DHS letters) gets , will be permanently deleted from the system.

The purged Purged transactions will not no longer be available in the I-9 related consoles, and the transaction all associated data in runtime the process pages will be deleted.

Examples:

Below are the details for I-9 Section 1/, Section 2/, and E-Verify pages for a purged transactionI-9:

When searched with the I-9 ID, the transaction will not be available in the I-9 Console & the E-Verify Console. 

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When searched for the transaction in the Keyword Search Employee I-9 Life Cycle :category, the result will not show.

In the Keyword Search I-9 Status/I-9 Compliance the related actions will not be available.

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However, the invitation details will still be retained in the system which can be viewed through the Invitation Console.

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