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This option allows I-9 Specialists users to search and navigate to the I-9 compliance details of a New Hire's process. With the help of compliance status, the employers can easily understand the progress of New Hire's I-9 process and if Section 1/Section 2 are completed within the specified Hire/Rehire date.
Who can access I-9 Compliance in Elasticsearch?
The users with I-9 Specialist and E-Verify role types can access I-9 Compliance in Elasticsearch.
What actions the users can perform from here?
The actions that the users can perform from I-9 Compliance are listed below:
- View Process
- View I-9 Master
- Print Employee I-9
- Print Employer I-9
- Download I-9 Packet
- View DHS Case History
- View primary Invitation
- View related Invitations
How do you view I-9 Compliance details via Elasticsearch?
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If you are not sure about the keywords, please click on the help icon icon to see the list of options that you can use.
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After the DHS case is created, the E-Verify Compliance (In Compliance/Out of Compliance) shows up for an invitation regardless of the case status existing in E-Verify. The E-Verify case may run into error in scenarios like the wrong password in DHS setup or duplicate case. Despite this, the invitation row displays in E-Verify Compliance with status In or Out of Compliance depending on E-Verify completion. For a completed E-Verify casethe DHS case creation date.
For the E-Verify activity, the status will be "In Compliance" if it is completed on or before the Hire date and "Out of Compliance" if it is not completed on or before Hire date. “In Compliance” if the DHS case creation date is on or before “Hire Date + 3 business days”. Otherwise, E-Verify Compliance is in Out of Compliance.
Note: For calculating the business days, the default work calendar setup by SmartERP is considered.
Invitations that have E-Verify deferred show up in I-9 Compliance as "Not Applicable". In case of restarts, the restart flow case created date is considered for E-Verify Compliance.
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How do the users perform actions from I-9 Compliance search results page?
The I-9 Compliance search results page allows you to view and manage New Hire's I-9 process.
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This option allows you to check which tasks have been completed for the New Hire. When you click on the "View Process" link, the Process Viewer page displays as below.
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This is a simple way of seeing an overview of where the New Hire is in their process, including the HR, I-9, and E-Verify Specialist's activities. The activities can have the following states:
| Completed: Activity can be can be accessed and the information in the activity may or may not be available for editing |
| Available: Activity can be accessed and has not yet been completed |
| Locked: Activity cannot be accessed |
The below example shows all the three activity states:
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View I-9 Master
Allows you to view Form I-9 Master data of a New Hire's invitation. The I-9 Master includes the I-9 Header data and transaction data of Section 1, Section 2 and Section 3 and E-verify case details.
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Print Employee I-9
This is the employee print report having only Section 1 information.
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Print Employer I-9
For this action to appear under I-9 Status, the Section 2 data must be saved at least once by the employer. The report includes all sections of Form I-9.
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Download I-9 Packet
Downloads a zip folder including Form I-9 and I-9 Audit reports.
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| I-9 Audit Report |
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The version of Form I-9 report downloaded in the I-9 packet depends on the Section 1, Section 2 and section 3 version saved/signed.
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View DHS Case History
Shows historical E-Verify case details with Case Number, status and case invocation details.
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Click on the Case Identifier link to view the case details.
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View Related Invitations
Shows all the related invitations of the primary invitation. When clicked on the Invitation ID link it shows the summary of the related invitation.
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