The HR activities specific to ADP includes Verify Information, Complete Job details and Send candidate data to HR (ADP).
Verify Information
Review the onboarding information submitted by the New Hire. If it is not correct, you will need to restart an earlier activity for the New Hire, or restart the New Hire's process.
If the submitted information is correct, click on the check box to acknowledge Verify Information.
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Complete Job Data
Fill out the criteria by clicking on the lookups. Enter the required fields.
Below example shows a completed CJD activity in edit mode. The values entered here can be edited until the candidate's data is sent to HR.
As you can see, the Action and Reason Codes for contingent worker are different compared to normal employee flow.
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Send Candidate Data to HR
This is the review of candidate's information before sending it to HRMS. The page contains employee's personal information and job details.
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After reviewing, click the required check box at the bottom of the page.
Click Save and Send Candidate to HRMS.
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To expand the details, click on the right arrow on each grid.
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Expand each grid and fill out the data as required. The personal details filled for a candidate is given as example below.
| Personal Information |
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| Employment Information |
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| Payroll Information |
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| Tax Information |
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After entering all the details, select the option for "Skip System Update". If you do not want the employee data to be updated in ADP, check "Skip System Update" and save.
Otherwise leave it unchecked and save. This will push employee data to ADP Workforce after final HR review and completion of Send Candidate Data to ADP activity.
| Direct Deposit Details |
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Send Candidate Data to ADP
This is the final activity before sending the candidate's data to HRMS (ADP).
Acknowledge the review of original documents by clicking on the check box at the bottom of the page and click on "Send candidate Data to ADP".
Click on the "Download Signed Forms" option if you want to collect and preserve employee's information.
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If "Skip System Update" is selected in Complete Job Details, then the data will not be pushed to ADP. Click on acknowledgment check box and save.
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You can edit the details entered in Complete Job Details (CJD) activity until "Send Candidate Data to ADP" is completed.
Navigate to CJD activity and click on the "Edit" button in case you want to update the previously entered details. This will open the activity in edit mode and will allow you to update the details and save again.
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After successful system push, a unique ID is generated for the transaction to integrate with the ADP system. This ID can be viewed by navigating to the completed "Completed Job Details" activity.
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