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For more information on assigning Section 3 to a remote user, please visit Remote User page.

Does

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rehire transaction has E-Verify?

There is no DHS Verification for the Rehire Rehires since the previously matched Form I-9 information is same as the previous matched Form I-9is already E-Verified.

You can see the Create Case button disabled on the E-Verify page. To complete E-Verify, click Mark as Complete. 

Note: Until "Mark as Complete" button is clicked, Section 3 fields are editable for the I-9 Specialists.

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Can you edit Section 3 data after Mark as Complete?

Until "Mark as Complete" button is clicked in E-Verify, Section 3 fields are editable for the I-9 Specialists. Once this activity is completed, you are not allowed to edit Section 3.

Let's access completed Section 3 activity before 'Mark as Complete' button is clicked in E-Verify. Notice, edit button enabled in Section 3. Click Edit. 

The Section 3 fields display in edit mode. Make the necessary changes and Save/Electronically Sign. If you cancel edit, the page navigates to previous read only mode.

After 'Mark as Complete' is clicked in E-Verify, the activity will be marked as complete.

Click Complete I-9 link in the left nav and access Section 3. The 'Edit' button will not appear in Section 3.

How to record new/changed work authorization documents?

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The transaction brings up the Form I-9 of the previous Rehire flow. The Form ID/I-9 ID generated during the Switch to Hire process becomes invalid. In case, if any data is entered & saved in Section 2 during the Hire process, it gets deleted/refreshed. 

What are

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I-9 corrections? 

Correcions are allowed for the candidates when the values in Section 1 have typos. When mistakes are identified while verifying the documents, the I-9 Specialist restarts Section 1 activity allowing the candidate to make corrections. The process might pick up diffrent flows (hire/rehire) when the candidate enters typos in Section 1 and after Section 1 restart when the typos are corrected.

The following are the possible rehire/hire scenarios in I-9 corrections:

Hire to Rehire correction

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Lets look at this scenario step by step. Candidate (who is getting rehired within 3 years, for the same company) enters typo SSN or Date of Birth value in EBI/Section 1. 

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Form I-9 Section 3 is open for editing

Rehire to Rehire correction

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Candidate (who is getting rehired within 3 years, for the same company) enters typo SSN or Date of Birth values in EBI/Section 1. 

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Candidate, this time enters the correct SSN and Dob. This leads to a correct combination (Company-SSN-DoB) that matches an already existing combination ‘inactive’ I-9 ID. This means this is a rehire (withing 3 years case). The system makes the previously assigned incorrect I-9 ID (incorrect, as it belonged to another potential rehire candidate) inactive. The old I-9 ID associated with this candidate (hire flow) is activated and assigned back to this Rehire flow.

Rehire flow - picks up I-9 ID of the correct candidate

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Form I-9 Section 3 in edit mode

Rehire to Hire correction

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Candidate (who is getting hired) enters typo SSN or Date of Birth values in EBI/Section 1. 

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The system finds a match of this data set (Company-SSN-DoB) and hence treats this as a Rehire situation, activating and assigning the old I-9 ID which belongs to a different candidate. 

Rehire flow -

Picks

picks up

an

I-9 ID of

the

a wrong candidate
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Since this is a rehire case, the Section 2 will be in read only mode and Section 3 is open for editing.

Form I-9 Section 3 in edit mode
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I-9 Specialist, while verifying the documents, notices this issue (typo by the candidate, that matches other candidate’s SSN/DOB). He/she offers the candidate to make this correction, by restarting the Section 1. This is done by clicking the “Restart Section1/Section2” button on E-Verify activity.

Restart Section 1
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Select Restart Group as 'Restart I-9 Section 1', enter comment and click Submit.

Restart Activity
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Candidate, this time enters the correct SSN and DoB. This leads to the combination (Company-SSN-DoB) not matching any already existing combination. This means this is a brand new hire.

The system makes the previously assigned incorrect I-9 ID (incorrect, as it belonged to another potential rehire candidate) inactive. A brand new I-9 ID is associated with this candidate (hire flow).

Hire flow - New I-9 ID is generated
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Since this is a typical hire flow, Section 2 is open to editing.

Hire flow - Section 2 in edit mode
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