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For more information on assigning Section 3 to a remote user, please visit Remote User page.

Does

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rehire transaction has E-Verify?

There is no DHS Verification for the Rehire Rehires since the previously matched Form I-9 information is same as the previous matched Form I-9is already E-Verified.

You can see the Create Case button disabled on the E-Verify page. To complete E-Verify, click Mark as Complete. 

Note: Until "Mark as Complete" button is clicked, Section 3 fields are editable for the I-9 Specialists.

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Can you edit Section 3 data after Mark as Complete?

Until "Mark as Complete" button is clicked in E-Verify, Section 3 fields are editable for the I-9 Specialists. Once this activity is completed, you are not allowed to edit Section 3.

Let's access completed Section 3 activity before 'Mark as Complete' button is clicked in E-Verify. Notice, edit button enabled in Section 3. Click Edit. 

The Section 3 fields display in edit mode. Make the necessary changes and Save/Electronically Sign. If you cancel edit, the page navigates to previous read only mode.

After 'Mark as Complete' is clicked in E-Verify, the activity will be marked as complete.

Click Complete I-9 link in the left nav and access Section 3. The 'Edit' button will not appear in Section 3.

How to record new/changed work authorization documents?

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The following are the possible rehire/hire scenarios in I-9 corrections:

Hire to Rehire correction

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Lets look at this scenario step by step. Candidate (who is getting rehired within 3 years, for the same company) enters typo SSN or Date of Birth value in EBI/Section 1. 

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Form I-9 Section 3 is open for editing

Rehire to Rehire correction

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Candidate (who is getting rehired within 3 years, for the same company) enters typo SSN or Date of Birth values in EBI/Section 1. 

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Candidate, this time enters the correct SSN and Dob. This leads to a correct combination (Company-SSN-DoB) that matches an already existing combination ‘inactive’ I-9 ID. This means this is a rehire (withing 3 years case). The system makes the previously assigned incorrect I-9 ID (incorrect, as it belonged to another potential rehire candidate) inactive. The old I-9 ID associated with this candidate (hire flow) is activated and assigned back to this Rehire flow.

Rehire flow - picks up I-9 ID of the correct candidate

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Form I-9 Section 3 in edit mode

Rehire to Hire correction

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Candidate (who is getting hired) enters typo SSN or Date of Birth values in EBI/Section 1. 

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The system finds a match of this data set (Company-SSN-DoB) and hence treats this as a Rehire situation, activating and assigning the old I-9 ID which belongs to a different candidate. 

Rehire flow - Picks picks up an I-9 ID of the a wrong candidate

Since this is a rehire case, the Section 2 will be in read only mode and Section 3 is open for editing.

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