This is the last section of Form I-9 and is to be filled by the employer when the New Hire is a rehire within 3 years of the original date of hire (max) or the New Hire is a current employee whose document information must be reverified. Employers may also choose to update section 3 if the employee's name has been changed and is different from the name that was previously provided on Form I-9.

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Employment authorization reverification is necessary when the employee's employment authorization document (EAD) or receipt is expiring. For example: if the employee presents foreign passport with temporary I-551 stamp or MRIV notation, reverification must be done before the document expires or within one year from the date of issuance of I-94 if there is no expiration date. When the employee receives Permanent Resident Card (green card) and presents the document for reverification, use form I-9 Section 3 on the current version of Form I-9 for recording the details. Enter the document information in the spaces specified in Section 3 and attest the form. Once reverification is done recording "Permanent Resident Card" in Section 3, further reverifications are not allowed for that transaction. This is because Permanent Resident cards need not be reverified even after expiry.

Reverification process can be initiated in two different ways:

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• Initiated by the I-9 Specialist via I-9 Console "Info and Actions" or Elasticsearch actions. The availability of this option in I-9 Console/Elasticsearch actions depends on the "Reverification Trigger days" set in Reverification Details under I-9 Options. When the Work Authorization expiration date falls within the trigger days specified in Reverification details, the "Initiate I-9 Reverification" option will be available under I-9 Console/Elasticsearch actions for that I-9. The value of Reverification trigger days is set to 90 days by default but this can be changed as per the requirement.
  Note: The Work Authorization Expiry (WAE) date is determined based on the work authorization date in Section 1 or work authorization document expiration date in Section 2, whichever is sooner. In case of a EAD auto extension completed transaction, the Section 2 document expiry date is considered as the WAE date.

• I-9 Specialist records new document details in Section 3 and attests.

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Note: There is another way to auto create and launch Reverification in a batch process for all the qualified transactions.  For more details, please refer Reverification Auto Create process under I-9 Options.

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Edit is allowed in Section 3 for I-9 specialists until 'Mark as Complete' button is clicked in E-Verify. Since there is no E-Verify for Re-Verification and Name Change processes, the Section 3 edit is applicable only for Rehire flows. For details, please refer Rehire page.

How do you upload documents in Section 3?

To add the attachments, click on 'Attachments' gadget given at the right bottom corner of the page.

Click  on 'Upload'.

Click on 'Choose File' and select the file that you want to add as an attachment.

Click on "Upload" after the file is attached.

The attachment shows on the page as given below. 

When attachment is added to the page, the image size will be compressed if it is greater than 1.5 MB and  "jpg", "jpeg", "gif", "bmp" file formats. This is to avoid issues that are being faced when bulk sized images are uploaded. Image attachments with "png" format or size less than 1.5 MB will remain the same.

Given below is the compression ratio with which the images are downsized:

0 - 1.5 MB - no downsize.

1.5 – 4 MB - .50 ratio

4 – 7 MB -.35 ratio

7 + MB - .15

The original size of the above image is:

Once the file is attached in Section 3, the size is compressed to a smaller size as per the calculation given above.

Note: The compressed size of the attachments will not be shown on the page, but if you want to see them, you need to follow the procedure given below. This is just for your reference. Please follow the below steps only if needed.

Click on the attached image file. 

When the image opens, right click on the image and then select "Save image as...". 

Now save the image to a folder with proper name.  In this example, the compressed size of the file is shown.

After attaching the file, select an appropriate attachment category from the drop down.

Follow the same procedure if you want to attach more files. Once you are done uploading the file attachments, click on 'OK'. This will save the attachments and the process navigates back to Section 3 page.

The Section 3 page with attachments looks like below. The attachment gadget has an indicator showing that the attachments exists in Section 3. 

This indicator shows only if there are documents attached in the activity. If there are no attachments, then the gadget will not have the indicator.

How do you download Section 3 attachments and signed forms?

The I-9 Specialists can download the Section 3 attachments and signed forms through the process viewer. Since Section 3 is an additional process, the additional invitation can be viewed through I-9 Console.

For the selected I-9 ID, click on 'I-9 Summary' option.

The invitations of all the processes show up here. Now click on 'View process' for the selected invitation.

The process viewer page opens as below. Click on the activity downloads that is available next to 'Complete I-9' activity and select an appropriate option

When 'Download Attachments' is selected, a zip file downloads at the bottom of the page. click on the zip file and open the attachments.

When 'Download Signed Forms' option is selected, the signed Form I-9 downloads as below:

These attachments and signed forms can also be accessed from the process downloads which is available at the top of the process viewer page.