| Table of Contents |
|---|
...
List A |
|---|
|
Note: Based on the New Hire's Citizenship status the documents shown in List A dropdown will vary.List B
List B |
|---|
For individuals with 18 years of age or older -
For individuals under age 18 -
|
...
List C |
|---|
|
Note:
- The document titles displayed in the List A and List C dropdown will vary based on the New Hire's Citizenship Status, however, the List B document titles remain unchanged.
- A recent enhancement has been made to the system, to include "I-797, Notice of Action" as an available document option for selection in List C. This update applies specifically when the employee selects "A noncitizen authorized to work" as their Citizenship Status in Form I-9 Section 1.
How do you record New Hire's document details in I-9 Section 2?
...
For the Citizenship Status = "A noncitizen authorized to work" the document tiles showing in List C are as follows. Note: A recent enhancement has been made to the system, to include "I-797, Notice of Action" as an available document option for selection in List C. This update applies specifically to candidates who have selected "A noncitizen authorized to work" as the Citizenship Status in their I-9 Section 1.
|
How do you complete Section 2 for an employee under the age 18?
...
After recording the document details in Section 2, the I-9 Specialist can upload supporting documents as needed. If the checkbox labeled "Check here if you used an alternative procedure authorized by DHS to examine documents" is selected, attaching supporting documents in Section 2 will be mandatory if the New Hire did not attach any documents in Section 1.
|
Note: This alternative process is allowed only if the Legal Entity (Company/Business Unit) responsible for the employee's hiring is registered for E-Verify, meaning the Company or Business Unit has been configured in the DHS Client Setup. If the Legal Entity (Company/Business Unit) is not enrolled in E-Verify, this checkbox will be disabled.
If the alternative procedure checkbox is selected and no attachment is present in either Section 1 or Section 2, the following error message will appear when attempting to save the Section 2 activity.
Note: If Section 2 is assigned to a remote user and the checkbox labeled "Check here if you used an alternative procedure authorized by DHS to examine documents" is checked by the remote user, they must upload supporting documents when completing Section 2 if no documents were attached in Section 1. The I-9 Specialist does not need to add an attachment during the Section 2 review unless they delete the attachment uploaded by the remote user. If the attachment is deleted, the system will prompt the I-9 Specialist to add a new attachment during the Section 2 review.
 |
Even if the checkbox labeled "Check here if you used an alternative procedure authorized by DHS to examine documents" is not checked, you may still be prompted to upload attachments in Section 2 if they were not provided in Section 1, particularly if attachments are configured as mandatory for I-9 activities.
...
- I-9 Expiration Date/I-9 Work Authorization End Date - this is available once Section 2 activity is saved/electronically signed
- Case Number - this is available once the DHS case number is generated in E-Verify processing
- Employment Termination Date - this is available if the termination date is entered for the transaction through I-9 Console
- EAD auto extension transactions - Date on which the transaction was considered for auto extension
- Eligibility Category Code/Class Requested - this is available once Section 2 activity is saved/electronically signed. Applicable when the New Hire chooses "A noncitizen authorized to work" eligibility type.
Few examples are given below:
...