Having Social Security Number is a requirement to work in the United States. However, aliens who go to United States on work or student visa In Smart Onboarding, an option is provided in Employee Biographic Information for 'Applied for SSN' candidates. This is to make it convenient for New Hires such as aliens who may not have SSN when they step into the country. They need to apply for SSN and United States. After applying for SSN, they may have to wait for few weeks before they receive it. In such cases, the employees can start to work temporarily without SSNreceiving the number. Until then, they can start working temporarily, but once received they must provide it to the employer immediately before 90 days.Smart Onboarding has an option provided in Employee Biographic Information for 'Applied for SSN' candidates. The onboarding process flows as normal except the E-verify activity will be on hold until the New Hire submits their valid SSN to the employer, the number must be provided to their employers immediately.
Those who are waiting for SSN, can complete their onboarding by choosing "Applied for SSN" option in EBI. Also, the employer can complete employee's onboarding as normal except E-Verify. Since, E-Verify process requires SSN, the employers can skip this activity for time being, by marking it as complete.
Once SSN is obtained, employees can initiate SSN update process and provide their number to their employers. In this process, E-Verify activity will also be available to the employers for case creation.
Let's look at the scenario by taking an example.
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| Employee Biographic Information |
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New Hire continues to other onboarding activities and submits the data to HR as normal. Given below is the Section 1 activity completed by the New Hire before HR submission.
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After physical verification of documents, the I-9 Specialist records the New Hire's employment eligibility documents in List A or List B & C on Form I-9 Section 2 and completes the I-9 activity.
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Since E-Verification cannot be done without SSN, complete the process by clicking 'Mark as Complete'.
| E-Verify |
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How to update SSN?
After receiving Social Security Number, employee initiates Self Service SSN update process. To know the process flow, refer to New Hire's self service actions.