I-9 Purge is a process for deleting inactive I-9s. This process will identify the inactive transactions that are eligible for purge and triggers the purge action changing their status to "Ready to Purge". After being in this state for 30 days, the I-9 data of these transactions get permanently deleted from the system.

What transactions are eligible for I-9 Purge?

Transactions to be eligible for purge must satisfy the following conditions:

1. I-9 status of the transaction should be inactive. For more details on the inactive I-9 status, please click here.

The "Inactive" status of the I-9 can be verified in the I-9 Console and I-9 Master as shown below:

2) Irrespective of the eligibility type (Citizen, Non-citizen, Lawful permanent resident or an Alien authorized to work), the Hire Date + 3 years or Termination Date + 1 year whichever is maximum, should be less than or equal to the current date. Note: Transactions which are force completed (through "Consider Process Complete" action from invitation console and "Force Complete Process" action from Keyword Search) may not have Hire Date if Form I-9 Section 2 is not completed for them. In such cases, Termination Date + 1 year is considered to verify the eligibility for the purge process.

The following example satisfies the condition that the Hire Date + 3 years (which is 05/13/2022 in this case) is less than the current date.

(Note: Here, Hire Date + 3 years is considered to verify the eligibility for the purge process since Hire Date + 3 years is greater than Termination Date + 1 year)

How does the purge process works?

Initially, the inactive I-9s that are eligible for purge will have their status changed to "Ready tor Purge". For these transactions, the I-9 Master data (including attachments uploaded through process activities in I-9 Section 1/Section 2/Section 3 or through I-9 Master/I-9 Console) will be frozen for 30 days. That means no changes / corrections are allowed on the "Ready to Purge" I-9s. After being in this state for 30 days, this data will be permanently deleted when these transactions go through the purge process again.

How do you identify "Ready to Purge" transactions?

The "Ready to Purge" status will reflect in all pages wherever I-9 status is displayed.

Search transactions with the "Ready to Purge" status in the I-9 Console by searching for the specific transaction or using the I-9 Status filter. This will list all the transactions which are ready for purging. 

I-9 Console

Since no actions are allowed on these I-9s, the "Info and Actions" link will not be displayed for them.

For "Ready to Purge" transactions, the status will also reflect in I-9 Master, I-9 Summary and I-9 Audit pages.

To access these pages, click on the I-9 ID link and select the respective option.

I-9 Master

The I-9 status within the I-9 Master will show as "Ready to Purge," and the corresponding Expected Purge Date field will be visible, displaying a value. Note: If I-9 status is not "Ready to Purge," the Expected Purge Date field will not be visible on the page.

I-9 Summary

The "Ready to Purge" status in I-9 Summary shows in the highlighted sections

Note: If additional processes exist for the transaction, the "Ready to Purge" status also shows in their I-9 Summary.

I-9 Audit 

E-Verify page

Keyword Search: Employee I-9 Life Cycle

View DHS Case History via Keyword Search - I-9 Status/I-9 Compliance 

Dashboards - I-9 Insight

"Ready to Purge" transactions are shown under Document States section in the I-9 Insight.

How long the transactions will stay in "Ready to Purge" status?

The transactions will stay in "Ready to Purge" status for 30 days, and then the data will be purged or permanently deleted during the next process cycle.

Can you restore the purged I-9 data?

It is not possible to restore the I-9 data after it is purged. The I-9 data (including the document attachments and DHS letters) gets permanently deleted from the system.

The purged transactions will not be available in the I-9 related consoles and the transaction data in runtime pages will be deleted.

Examples:

I-9 Section 1/Section 2/E-Verify pages for a purged transaction:

When searched with the I-9 ID, the transaction will not be available in I-9 Console & E-Verify Console. 

When searched for the transaction in Keyword Search I-9 Life Cycle:

In Keyword Search I-9 Status/I-9 Compliance the related actions will not be available.

I-9 Status

However, the invitation details will still be retained in the system which can be viewed through Invitation Console.