Use Cases

Use cases for different List A, List & List C documents:

Case 1: A citizen of the United States - List A document 

For the "A citizen of the United States" option chosen in I-9 Section 1, the list of documents presented in List A of Section 2 are given below:

Select an option from List A and enter the details of Issuing Authority, Document Number and Expiration date. Below is an example after List A data has been entered.

Case 2: A lawful permanent resident - List A document

"A lawful permanent resident" option is chosen in Section 1.

Few examples of List A documents for Lawful Permanent Resident eligibility type are given below:

In this example, "Foreign Passport with Temp I-551 Stamp" is selected from List A documents. Enter Issuing Authority, Document Number, and Expiration Date (optional).

As soon as "Foreign Passport with Temp I-551 Stamp" is selected in the first row of List A, the second row opens up to capture "Temporary I-551 stamp" details. Since temporary I-551 stamp is an endorsement on the passport done at the port of entry upon arrival into the US, the document number is not applicable to the stamp. Hence the document number in the List A2 is defaulted to N/A. For temporary I-551 stamp, enter issuing authority and expiration date (optional).

Foreign Passport with Temporary I-551 MRIV

Given below is another example for lawful permanent residence with "Foreign Passport with Temporary I-551 MRIV" selected in List A document.

When "Foreign Passport with Temp I-551 MRIV" is selected as the List A document, Issuing Authority, Document Number, and Expiration Date are required fields. 

In this case, the second row of List A (A2) opens to enter I-551 MRIV details. In the second row, the issuing authority will default to "U.S. Department of State" and the other fields "Document Number" and "Expiration Date" are optional.

Alien Registration Receipt Card (Form I-551)

When Alien Reg. Receipt Card (Form - I-551) is selected as the document title in the first row of List A, the document titles in second and third row will be defaulted to N/A. Select the Issuing Authority, and enter the details in Document Number and Expiration Date. A checkbox with label "No Document Number was Provided" is displayed for Document Number which can be checked in scenarios where the Document Number is not provided.

When Section 2 opens, the "No Document Number was Provided" checkbox shows as unchecked.

Select the Issuing Authority and enter the Document Number available on the Alien Reg. Receipt Card. The format of the Document Number is three alphabet characters followed by 10 digits. If entered wrong, the following error message displays on the page.

Entering the document Expiration Date is optional. If "No Expiration Date" is checked, the value shows as "N/A". 

Example 1: Alien Reg. Receipt Card (Form I-551) with Document Number and Expiration Date 

Example 2: Alien Reg. Receipt Card with Document Number and "No Expiration Date" checked

Validation of Date of Birth for entering the Document Number

For employees born after August 31, 1989, it is mandatory to provide the Document Number for Alien Registration Receipt Card. However, if the date of birth is on or before August 31, 1989, entering the Document Number is optional. In such cases, you can check the "No Document Number was Provided" checkbox and proceed to complete Section 2.

In this example, date of birth of an employee is less than August 31, 1989.

In this case, Section 2 can be saved/signed with no Document Number for Alien Registration Receipt Card.

For employees born after August 31, 1989, it is mandatory to provide the Document Number for Alien Registration Receipt Card. In this case, if you check "No Document Number was Provided" checkbox and save/sign the Section 2 activity, an error message will be displayed on the page.

How do you complete Section 2 for old Alien Reg. Receipt Cards?

The Alien Reg. Receipt Cards issued between January 1977 and August 1989 may not have the format of 3 alphabet characters followed by 10 digit numbers. In that case, check the "No Document Number Was Provided" checkbox for Document Number to complete the activity. This will show the Document Number value as "N/A" as shown below. When "No Document Number Was Provided" is checked, the Expiration Date will default to "N/A" value ("No Expiration Date" checked).

Perm Resident Card (Form I-551)

When Perm Resident Card (Form I-551) is selected as the Document Title in the first row of List A, the second and third row Document Titles will be defaulted to N/A. Select the Issuing Authority and Document Number for Perm Resident Card. In this case, the document Expiration Date is optional. The Section 2 can be saved without Expiration Date or with "No Expiration Date" checkbox checked.

Case 3: A noncitizen authorized to work - List A document (EAD)

The documents presented in List A when "A noncitizen authorized to work" is chosen in Section 1 is given below..

In this example "Employment Authorized Document (Form I-766)" is selected from List A. 

Select the Issuing Authority and enter the Document Number and the Expiration Date.

When the Document Title "Employment Authorized Document (Form I-766)" is selected in List A, an additional field will be populated within List A section to capture the Eligibility Category Code/Class Requested. Selecting this field is optional. The drop down contains the eligibility category codes of Employment Authorized Document (EAD) auto extension - A03, A05, A07, A08, A10, C08, C09, C10, C16, C20, C22, C24, C31, and A12 or C19.

Note: This value is required for the transaction to be considered for the batch process for auto extending the expiration date of EADs, For details on EAD auto extension process, please click here.

After saving or completing the transaction, the category code selected in this field will be populated in the "Additional Information" as given below. 

Case 4: A noncitizen authorized to work - List B and C documents

In this example a document is selected from List B and List C as shown below. Note: Regardless of the employee eligibility type selected in I-9 Section 1, the documents presented in List B and List C remain unaltered.

After choosing documents from List B and List C and entering the corresponding information for the selected documents in their respective lists, Section 2 appears as follows.