The Submit to HR activity is the last task in the New Hire's onboarding process. If there is any activity pending by the candidate, the system will not allow New Hire to access Submit to HR unless the pending activity is marked as optional in the process. Once submit to HR is completed, the New Hire's onboarding will be complete.
Can a New Hire complete Submit to HR without completing the previous activities?
The New Hire cannot access Submit to HR unless the required onboarding activities are completed.
In the below example, Submit to HR activity is locked since I-9 Section 1 is not completed.
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After completing the pending activity (in this case, Section 1), Submit to HR opens up for the New Hire.
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Given below is another example where the New Hire is able to complete Submit to HR even when the onboarding activity is pending. This is allowed only when the pending activity is optional.
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Process viewer for the above transaction:
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After completing Submit to HR, the home page shows no pending or outstanding tasks and the onboarding progress of the New Hire displays as 100% complete.
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What details are included in the Submit to HR activity?
The "Submit to HR" activity includes all the details of previous activities that are filled in by the candidate.
Submit to HR - Employee Details
Includes the New Hire's personal information, phone numbers (Home & Cell), home and mailing addresses, emergency contacts & self identification details.
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Submit to HR - Payroll and Tax
Includes the Federal withholding, work state withholding, residence state withholding and miscellaneous details.
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How do you download the signed activity forms?
To download and print or save the forms that you have completed, click "Download Signed Forms" button located at the bottom of the page.
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The file will be downloaded to your local computer. Click on the downloaded file to open it.
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The zip folder contains all the forms that the New Hire has completed.
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How do you complete the Submit to HR activity?
Once all activities are completed, submit the process to the HR admin for review by selecting the "Submit to HR for Review" button at the bottom of the page. This action finalizes the New Hire's onboarding process. After submission, no further edits to the forms or activities can be made, so ensure any necessary changes are completed before submitting.
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Once completed, the home page shows no pending or outstanding tasks and onboarding progress as 100% complete.
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You will receive an email in the following format confirming that your onboarding process is complete.
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The HR Specialist will also receive an email regarding the onboarding information submitted by you for review.
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