Security Groups are used to define access for Administrative and Business Users. The User can only access attributes that are included in Security Groups for which they have been set up.
What is a Security Group?
A Security Group is a list of specific HR attribute values that can be accessed by a User.
Who can access the Manage Security Groups?
The System Administrator is the only user who can access Manage Security Groups.
How do you access the Manage Security Groups?
Click the Menu Icon. Under My Organization, select Security. Click Manage Security Groups.
Menu access |
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How do you select the attribute values that are available to Users in a Security Group?
Click on an attribute for which you would like the Security Group to have access.
Manage Security Groups |
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Click Add to add an entry for a new Security Group.
Manage Security Groups |
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Enter a Description for the Security Group. Click the lookup icon for Attribute ID.
Define Security Group |
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Select an Attribute value to be included in the Security Group.
Look Up Attribute ID |
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Click the Add icon to add another Attribute value for the Security Group.
Define Security Group |
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Repeat the lookup process, selecting a different Attribute value.
After all values have been added, click Save.
Define Security Group |
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The new Security Group now shows for the Attribute.
Manage Security Groups |
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You can add the same Security Group to other Attributes, if desired. You can add as many Security Groups as you would like to any attribute(s).
How can you assign access to a Security Group to a User?
The Security Group access for a User is set up in Manage Users/Contacts. Refer to that topic for details of how Security Groups are specified.