This section contains information about the documents that the New Hire presented to support his eligibility for employment. All the information is blank when you first go to this activity. The employer must enter information for one document from List A OR one document from List B AND one document from List C.

What are the acceptable documents for Form I-9?

The New Hires may provide a document from List A which establishes both identity and employment eligibility or a document from List B (establishing identity) and a document from List C (establishing employment eligibility). They must present their employment eligibility document(s) to the employer within three business days of the date employment begins. In case, if they are unable to present the required documents within three business days, they must present the receipt for the application of the document and produce the actual document within 90 days. 

List A 

Note: Based on the New Hire's Eligibility type the documents shown in List A dropdown vary.

List B

List C

How do you complete Section 2 of Form I-9?

There are many different possible paths through I-9 processing.  Please refer to the Smart E-Verify User's Guide for a complete discussion of Smart E-Verify.  

Let's take three common use cases as example.

• US Citizen, List A document (U.S. Passport / U.S. Passport Card)
• Lawful Permanent Resident, List A document (Foreign Passport with temporary I-551 stamp or MRIV)
• Alien authorized to work, List B and C documents 

Case 1: US Citizen, List A document 

"A citizen of the United States" option is chosen in Section 1.

In Complete I-9 (Section 2) the New Hire's I-9 Section 1 information is presented as read only as shown below. Section 2 information is initially blank or N/A.

Select the document title by clicking on the dropdown list under List A.

The following are the fields that can be entered for List A or List B & C documents.  Note that different information is shown and required for different eligibility types.  This example is for US citizen.

Below is an example after List A type data has been entered.

Case 2: Lawful Permanent Resident, List A document

"A lawful permanent Resident" option is chosen in Section 1.

In Complete I-9 (Section 2) the New Hire's I-9 Section 1 information is presented as read only as shown below. Section 2 information is initially blank or N/A.

Select the document tiltle by clicking on the dropdown list under List A.

In this case, "Foreign Passport with Temp I-551 Stamp" is selected as the document under List A. Enter Issuing Authority, Document Number, and Expiration Date (optional).

The second row opens up in List A to capture "Temporary I-551 stamp" details. Since temporary I-551 stamp is an endorsement on the passport done at the port of entry upon arrival into the US, the document number is not applicable to the stamp. Hence the document number in the List A2 is defaulted to N/A. For temporary I-551 stamp, enter issuing authority and expiration date (optional).

Given below is another example for LPR status, List A document. When Foreign Passport with Temporary I-551 MRIV document is entered in List A. the second row opens under the List to enter I-551 MRIV details. For I-551 MRIV, the issuing authority is defaulted to "U.S. Department of State" and the other fields "Document Number" and "Expiration Date" are optional displayed in add mode. 

Case 3: Alien authorized to work, List B and C documents

The New Hire's I-9 Section 1 information is presented.  Section 2 information is initially blank or N/A.

Note that different information is shown and required for different eligibility types and document choices.

The different document choices for List B type is shown below.

List C type document choices are shown below.

Below is an example of Section 2 page after entering List B & List C data.

How do you complete Section 2 for minors and special placement individuals?

Completing Form I-9 Section 2 for minors (under age 18) and individuals with special placements (disability) is slightly different when they are unable to provide identity document for Form I-9..

Like others, minors and disabled individuals can present any of the document(s) from the list of acceptable documents that show their identity and employment authorization. They can present document from List A or from List B and List C based on the availability. If they are unable to present any of the above acceptable identity documents for Form I-9, then fill out the form choosing "Special Placement" / "Individual under Age 18" document titles that are specifically provided under List B. These options are available under List B only when the legal entity is not part of the E-Verify System. In this case, they must still present one of the documents from List C that establish their employment authorization. 

Below example shows the difference in List B document titles displayed for minors when the legal entity is enrolled in E-Verify and not enrolled in E-Verify.

Below example shows the difference in List B document titles displayed for Special Placement individuals when the legal entity is enrolled in E-Verify and not enrolled in E-Verify.

How do you attach copies of the New Hire's documents in Section 2?

If you like, you can upload and attach copies of the document(s) that the New Hire presented. This can be done at any point in the process - by the candidate during Enter I-9, by the I-9 Specialist during Complete I-9, or by the E-Verify Specialist during E-Verify.

Click the Attachments icon.

Click the Upload button.

Click the Choose File button.

Click on the file name, then click Open.

Click Upload.

Select the Attachment Category from the drop-down list.

Click OK.

How do you attest to the New Hire's information and save in Complete I-9?

After all data has been entered and verified, the I-9 Specialist must attest that it is correct, and save the information.

Edit date if you want to change employee's first day of employment. Click Save.

When you are ready to sign the document, check I Agree. Electronically Sign button replaces the Save button. Click Electronically Sign.

How do you assign Complete I-9 Section 2 to Remote user?

When New Hires submit the documents to prove their eligibility for employment, I-9 specialists review these documents and record the data in Section 2 Form. Instead of completing Section 2 themselves, the task can be assigned to a special remote user.

Click Assign Remote I-9 at the bottom of the Complete I-9 page.

For more information on Remote I-9 flow, you can visit Remote User page.

How to rollback to previous I-9 state from Section 2?

With the help of restart action, the process can be rolled back to previous I-9 Section 1 state in edit mode. The I-9 Admins can initiate this process by clicking the Restart Section 1 button given at the bottom of I-9 Section 2 form. 

Can you edit document information after completing Section 2?

It is possible to edit Section 2 document information until DHS case number is generated in E-Verify.

Let's consider a flow with Section 2 activity completed and DHS case creation pending. Click on Complete I-9 link in the left nav to access the completed Section 2 activity.

Scroll down the page to the attestation part.

Click Edit.

Section 2 opens in edit mode.

Click Cancel Edit to cancel editing Section 2 data.

The page again changes back to the read only mode.

You can edit Section 2 data until DHS case number is generated.

The Edit buttion is disabled in Section 2 activity after DHS case number is generated.