This is the last section of Form I-9 and is to be filled by the employer when the New Hire is a rehire within 3 years of the original date of hire (max) or the New Hire is a current employee whose document information must be reverified. Employers may also choose to update section 3 if the employee's name has been changed and is different from the name that was previously provided on Form I-9.

Who can access Section 3 activity?

Any user with I-9 Specialist role can access Section 3 activity. Typically this role is assigned to the users that verify the documents that the New Hire presents. 

How do you complete Section 3?

You can use Form I-9 Section 3 for the following scenarios:

• Rehires
• Reverification
• Employee Name change

Note that the process navigates to above scenarios only if the I-9 is in process completed status. 

Rehires

For information on how a candidate's transaction is determined as a rehire and completing Form I-9 Section 3, please check the Rehire page. 

Reverification

If the employee's current work authorization or work authorization document (whichever is sooner) is expiring, reverification is necessary to show the continued employment. This should be done before document expires, usually within 90 days. Reverification is not required for "US Citizen" or "Non Citizen of United States" or Legal Permanent Resident with I-551, Permanent Resident or Alien Registration Receipt Card and List B documents.

Employment authorization reverfication is necessary when the employee's employment authorization document (EAD) or receipt is expiring. For example: if the employee presents foreign passport with temporary I-551 stamp or MRIV notation, reverification must be done before the document expires or within one year from the date of issuance of I-94 if there is no expiration date. When the employee receives Permanent Resident Card (green card) and presents the document for reverfication, use form I-9 Section 3 on the current version of Form I-9 for recording the details. Enter the document information in the spaces specified in Section 3 and attest the form. Once reverfication is done recording "Permanent Resident Card" in Section 3, further reverfications are not allowed for that transaction. This is because green cards doesn't need to be reverfied even after expiry.

The process of Reverification can be initiated in two different ways:

• Employee Initiated I-9 Reverification
• HR initiated I-9 Reverify via I-9 Console 'Info and Actions'

In both scenarios, I-9 Reverification is launched as an additional invitation process that has the I-9 Specialist facing Section 3 activity. To complete Section 3, enter new document details (Document Title, Document Number, Expiration Date) and attest the form.

Employee Initiated I-9 Reverification

Here, the employee provides new document details that they have obtained by initiating self service I-9 Reverification additional invitation process.

Below are the steps involved in this process:

• Initiated by the New Hire through Self Service actions.
• New Hire provides correct document details to HR.
• Appears as pending activity under My Tasks for the I-9 Specialist.
• I-9 Specialist records new document details in Section 3 and attests.

For details, please check 'Initiate I-9 Reverification' under New Hire's Self Service Actions.

HR Initiated I-9 Reverification

Below are the steps involved in this process:

• Initiated by the I-9 Specialist via I-9 Console "Info and Actions", Actions tab. The availability of this option in I-9 Console depends on the "Reverification Trigger days" set in Reverfication Details under I-9 Options. When the Work Authorization expiration date falls within the trigger days specified in Reverification details, the "Initiate I-9 Reverification" option is available under I-9 Console actions for that I-9. The value of Reverification trigger days is set to 90 days by default but this can be changed as per the requirement.
  Note: The WAE date is determined based on the work authorization date in Section 1 or work authorization document expiration date in Section 2, whichever is sooner. In case of a EAD auto extension completed transaction, the Section 2 document expiry date is considered as the WAE date.

• I-9 Specialist records new document details in Section 3 and attests.

For details, please check HR initiated I-9 Reverification.

Note: There is another way to auto create and launch Reverification in a batch process for all the qualified transactions.  For more details, please refer Reverification Auto Create process under I-9 Options.

Employee Name Change

Name correction is similar to above where an additional invitation process is launched that has the I-9 Specialist facing Section 3 activity. To complete Section 3, enter new/updated name (Document Title, Document Number, Expiration Date) and attest the form. You may also choose to do name changes, if there are any, when completing Section 3 for rehires.

There are two ways to initiate employee name change process.

• Employee initiated I-9 legal name change
• HR admin initiated name correction via I-9 Console 'Info and Actions' 

Employee Initiated I-9 Legal Name Change

Here, the employee provides new name that they have obtained by initiating self service name correction additional invitation process.

Below are the steps involved in this process:

• Initiated by the New Hire through Self Service actions.
• New Hire provides correct name to HR.
• Appears as pending activity under My Tasks for the I-9 Specialist.
• I-9 Specialist records new name in Section 3 and attests.
  

For details, please check 'Initiate I-9 Legal Name Change' under New Hire's Self Service Actions.

HR Initiated Name Change

Below are the steps involved in this process:

• Initiated by the I-9 Specialist via I-9 Console "Info and Actions", Actions tab.

• I-9 Specialist records new name in Section 3 and attests.

For details, please check HR Initiated Name Change.

How to assign Section 3 to a remote user?

When a New Hire presents the work authorization documents for Reverification, the I-9 Specialist must review the documents and record the details in Section 3. Instead of completing Section 3 themselves, they can assign this task to a Remote User by clicking on the "Assign Remote I-9" button provided at the bottom of Section 3 page.

For details on Remote I-9 flow, please refer Remote User page.

Can you edit Section 3 information after completion?

Edit is allowed in Section 3 for I-9 specialists until 'Mark as Complete' button is clicked in E-Verify. Since there is no E-Verify for Re-Verification and Name Change processes, the Section 3 edit is applicable only for Rehire flows. For details, please refer Rehire page.