The following explains the sections on the Complete Job Details page and highlights key points to consider while completing them:

Complete Job Details:

Personal 

The data captured during the New Hire onboarding process is displayed in this section. However, certain fields highlighted below were not captured during the process and therefore are not populated on this page. If these fields are required to be sent to ADP, you can manually enter the necessary values. Please consider the following points while completing this section:

• Passing the Applied for SSN value is not supported.
• Regardless of the selected values on this page, the Reason for Hire will always be sent as "New Position" to ADP.
• By default, the candidate’s First Name is populated in Preferred Name. This can be changed if needed.
• Under Demographic information, the Race ID Method defaults to “Self ID” and the EEO Ethnic Code and Ethnicity are populated with the data captured from New Hire’s Self-Identification Race form. If “Declined to Self Identify” is indicated on New Hire’s Self-Identification Race form, then no data will populated in these fields.
• The mailing address and home address captured during the New Hire's onboarding process are populated as the Legal Address and Secondary Address, respectively, on this page. If the mailing address is not captured during the New Hire’s onboarding process, the home address will be populated as both the Legal Address and the Secondary Address.

Employment

The fields highlighted below do not populate from the New Hire’s process. Enter values in these fields if they need to be sent to ADP. Please consider the following points while completing this section:

• Passing the Empl Class value to ADP is not supported.
• The "Reports To" indicates the Position ID of the supervisor in ADP and Home Cost Number is the Job cost number assigned to the employee.
• The initial value in the FLSA Overtime field is set to "No". For the FLSA Code value "E” (Exempt), the FLSA Overtime will remain "No" indicating that overtime is not applicable. On the other hand, for the "N” (Non-Exempt) value, FLSA overtime is set to "Yes" meaning that overtime does apply. However, these settings can be modified as necessary.

Payroll

The values highlighted below are to be entered if you want them to be sent to ADP. Please consider the following points while completing this section:

• The values Pay Frequency, Rate Type and Compensation Rate are mandatory on this page.
• If values Rate 2 to Rate 9 are selected in Rate Type, the value “Hourly” is passed to ADP.

Employee Tax Summary

This section will be in read-only mode and provides a summary of the tax data collected during the New Hire onboarding process. To change these values on this page, the tax information under Payroll and Taxes must be updated.

In this example, the Federal withholding is indicated as exempt. As a result, the fields for Dependent Amount, Other Income, Deductions and Extra Withholdings will display a value of “0”.

Tax Entry

The tax data captured during the New Hire’s onboarding process is populated here. The fields highlighted below are to be entered if they need to be sent to ADP. Please consider the following points while completing this section:

When exempt is indicated on the Federal withholding

the Deductions, Dependent Amount, Other Income and Federal Additional Tax Amount fields will not be present under Federal Tax sub-section. The “Do not calculate Federal Income Tax” check box will be defaulted as selected.

If exempt is not indicated on Federal withholding, then the fields are present with values populated from the New Hire's Federal Withholding form.

When exempt is indicated on work state withholding

there will be no values in state marital status, exemptions and additional amount fields and the tax details should be updated manually in ADP under employee's Pay Profile. For more details, please click here.

If working or living in one of these states/providences: AZ, CT, GA, MO, NY, MS, NC, PR

the percent withholding from gross taxable wages should be updated manually in ADP under employee's Pay Profile. Such transactions will have instructions provided on top of this section. For more details, please click here.

State's Additional Tax Amount field is restricted to accept only three digits and less

The additional withholding amount per pay period captured from the New Hire's state withholding form, is populated under the State Tax section on this page in the State's Additional Tax Amount field. However, if the value entered on the state withholding form exceeds three digits, it will not be populated in this field due to the restriction. In such cases, if the value needs to be sent to ADP, you will need to manually enter it.

When SUI/SDI tax code relevant to the work state is not indicated on this page:

then the default SUI/SDI value set for the Company will be updated in ADP. 

To select SUI/SDI Tax Code, click on the prompt and select a value relevant to the work state. 

The prompt will show all the SUI/SDI Tax Codes that are synced from ADP.

From the list, select any SUI/SDI Tax Code relevant to the work state. This will populate the code along with the description on the Complete Job details page.

Note: If you need to change the description of any SUI/SDI tax Code, do it in ADP setup and then sync SUI/SDI data from ADP Related Configuration through Organization Management. The changed description will reflect in the SUI/SDI Tax Code prompt for the transactions for which the Complete Job Details is pending or editable. Note: These changes will not visible in the transactions where the data has already been sent to ADP.

If the code relevant to the work state doesn't exist, you may leave the SUI/SDI code as blank on the Complete Job Details page. In ADP, the SUI/SDI Tax Code will be updated with the default value set for the Company. For more datils on setting the default value in ADP, please click here.

Note: If any SUI/SDI Tax Code is made inactive in ADP that value will not be synced to Smart Onboarding when “Sync SUI/SDI Status” button is clicked on the ADP Related Configuration page and thus will not show in the SUI/SDI Tax Code prompt. For more details on syncing SUI/SDI data, please click here.

If any SUI/SDI Tax Code is made inactive in ADP and SUI/SDI data is synced in Smart Onboarding after completing the Complete Job Details activity with that particular code, then you may edit the Complete Job Details activity and modify the SUI/SDI Tax code with an active value if the data is not sent to ADP. Note: For the transactions where the data has already been sent to ADP this will have no impact. Even if the code is made inactive later in ADP, it will continue to appear on the Complete Job details page for these transactions. 

With invalid SUI/SDI Tax Code the following error message will be displayed on the "Send Candidate Data to HR" page when the integration is triggered between Smart Onboarding and ADP. 

Direct Deposit

The Direct Deposit details from the New Hire's Paycheck Preferences are displayed here and can be modified if necessary. The Deposit Type selected by the New Hire on the Direct Deposit form will determine the value populated in this section. If the New Hire selects "Balance" as the Deposit Type, it will be displayed as "Full Net" in this section. If "Amount" is selected, it will appear as "Partial Net", and if "Percent" is chosen, it will be shown as "Percentage Net".

Please consider the following points while completing this section:

• Duplicate values in the Deduction Code are not allowed.
• The maximum value allowed for the "Percentage Net" Deposit Type, entered as a single row, is "99.90".
• The priority number will be pushed to ADP only for Partial Net and Percentage Net Deposit Types.
• If multiple rows of Partial Net and Percentage Net Deposit Types exist, the first row will be pushed as priority #1, the second as #2, and so on.

Multiple accounts can be included in the Direct Deposit, but duplicate values in the Deduction Code are not allowed. If multiple rows with duplicate Deduction Code exist, an error will be displayed when the activity is saved.

Statutory Compliance

The disability details captured from New Hire’s Self-Identification Disability form are populated here.

Note: Sending the employee Veteran Status and Emergency Contacts through integration is currently not supported by ADP.