Several organization level I-9 setups that the users can perform on this page are:
|
System Administrators and I-9 Specialist can access I-9 Options setup page.
System Administrator -
Click the menu icon and select "I-9 Options" under Product Setup from the menu navigation on the left.
| System Administrator |
|---|
|
I-9 Specialist -
Click the menu icon and select "I-9 Options" under Utilities from the menu navigation on the left.
|
The I-9 Options page opens as below:
| I-9 Options page |
|---|
|
The I-9 Options page contains the following setup options:
It is not mandatory to setup auto create processes unless you want to enable AEs that run every night for auto launch of batch processes for EAD auto extension/Reverification/Receipt update. Also, there is no need to enable all of these processes together. You can implement them each at a time as your needs change. The options are explained in detail below:
Legal Entity Driver is an attribute chosen for processing I-9s in an organization. The system is delivered with Company set as the default value. This value can be changed based on how you want to perform employment eligibility verification. For example: If you want to perform employment eligibility verification at the Business Unit level, change the Legal Entity Driver value to Business Unit. For legal entities that are participating in E-Verify, it is necessary to have an account set in DHS Client for accessing the USCIS E-Verify system. For details, please refer DHS Client Setup page. For changing the legal entity value, please visit I-9 Legal Entity Driver page.
|
This includes options to enable auto creation of EAD auto extension and setup recipients for sending email of the auto launched transactions. When this option is enabled, it launches a batch process for auto extending the expiration date of EADs for employees with certain EAD category codes. The transactions that are picked up by this process, will have an additional invitation launched that has the I-9 Specialist facing Section 2 activity. For details, refer to EAD Auto Extension Details page.
|
Use this option if you want to enable batch process for receipt updates. To be considered for this process, the transactions must have receipts in Section 2 and Section 2 signed date must be within the number of days specified in the receipt update trigger days mentioned in I-9 Options. Change the value of trigger days if you desire to have other than 90 days. When the auto create batch process is run, the transactions that are eligible for receipt update will have Section 2 activity opened in edit mode for the I-9 Specialist to complete. This also has an option to select recipients for sending email of the auto launched transactions. For more information on this option, please visit Receipt Update Details page.
|
Use this option if you want to enable batch process for reverification. To be considered for this process, the transaction's work authorization expiry must fall within the number of reverification trigger days specified in I-9 Options. The default reverification trigger days is set to 90 but this can be changed to any value based on your need. When the auto create batch process is run, the transactions that are eligible for reverification will have Section 3 activity opened for the I-9 Specialist to complete. This also has an option to select recipients for sending email of the auto launched transactions. For more information on this option, please click here.
|
When this checkbox is checked on, the corrections to Name Change or Reverification are allowed in I-9 Section 3. The options 'Name Change Correction' / 'Reverification Correction' will be available in I-9 Console or Keyword Search Employee I-9 Life Cycle related actions, provided there exists a prior completed Name Change/Reverification process for the I-9 ID. Please visit "Allow I-9 Section 3 Correction" page for details.
|
