What are Background Check Vendors?

Background Check Vendors are the companies that are partnered to complete background checks for your New Hires. They come with different online forms that have different requirements for the background checks.

Below is where you can specify a particular Background Check Vendor for an individual New Hire as well as select which form they must fill. This is when an HR Specialist or Recruiter creates a new invitation.

Create Onboarding Invitation - Job Information

Why are Background Check Vendors important?

These vendors are very important to prevent legal liabilities, as well as keep the company safe. Background Check Vendors are linked to forms that can signal red flags. It is common for them to be related to criminal records.It is highly recommended for every employer to partner with background check vendors.

How do you activate an existing Background Check Vendor into the selection list?

We provide real Background Check Vendors in our database, but none of them are active in the invitation lookup initially. This is because your organization is free to limit or expand which vendor or vendors are active. This makes it easier to manage.

Since the vendor's information is included in the system, it is easy to activate and start using a vendor.

Click on Review/Update under Background Check Vendor.

Manage Content Revision Page

Select any vendor from the list that you want to activate.

Background Check Vendors Page

Click Save.

Background Check Vendor Setup

Click on Return.

Background Check Vendors Page

Click Return to Manage Revision.

Manage Content Revision Page

Click Apply.

Manage Revision Page

How do you add a new Background Check Vendor?

Click on Add under Background Check Vendors.

Manage Content Revision

Fill out the fields, look at the chart below for more information on what these fields are.

Click Save.

Background Check Vendor Setup Page

Field	Action
Description	A description or title of the verification vendor
Effective Status	Active: Automatically adds it to the list when inviting a new hire Inactive: Lists it in the Verification Vendor setup, but won't show up in the list when inviting To activate it in the future, see How do I activate an existing Background Check Vendor into the selection list?
Background Vendor ID	Click on the lookup for the options of vendors
Background Authorization Text	This is the activity in the onboarding process that the user must complete in order to authorize this specific background check You can create these as Smart Forms
BGC Processing Text	This is the confirmation actiity that lets the user know that the background check is processing You can create these as Smart Forms
Profile Form ID	Magnifying Glass: Click to choose a specific profile form for that specific background vendor Add: Generates another Profile Form ID selection Delete: For extra Profile Form IDs that you do not want or are blank After choosing a form with the lookup, that form will fill the information underneath the Profile Form ID

Click on Return to Manage Revision.

Manage Content Revision Page

Click on Apply.

Manage Revision Page