What states use Federal Form W-4 for their state tax purposes?

The states of North Dakota (ND), New Mexico (NM), and Utah (UT) use the Federal Form W-4 to calculate state income tax withholding.

Note: Prior to 2022, Colorado also used the Federal W-4 form for state tax withholding. However, as of 2022, Colorado requires the Colorado Employee Withholding Certificate (Form DR 0004) to be completed separately for state tax purposes.

Sample tax withholding forms for North Dakota (ND), New Mexico (NM), and Utah (UT) are provided below:

New Mexico

Example: When residence state of a New Hire is "New Mexico"

North Dakota

Example: When the work state of a New Hire is "North Dakota"

Utah

Example: When the residence state of a New Hire is "Utah"

How to complete tax withholding forms for states using the Federal Form W-4?

For states that use the Federal Form W-4, the withholding amount fields - Step 3 and Step 4(a) & (b) are disabled. Only Step 4(c), the extra tax withholding field, remains open for entry.

If exemption from withholding applies, select the exemption checkbox.

The tax filing status in Step 1(c) will be automatically populated based on the selection made in the Federal Form W-4.

Federal Tax Withholding form

State Tax Withholding form

If you change the tax filing status, the following error message will appear when signing the form.

Tax forms remain editable until the onboarding information is submitted to HR through the "Submit to HR" activity. If the tax filing status is updated on the Federal Form W-4 but not on the state tax forms, an error message will appear when completing the "Submit to HR" activity.