Use Cases

Use cases for different citizenship status and document selection in List A or List B & List C:

Case 1: A citizen of the United States - List A documents

For the "A citizen of the United States" option chosen in I-9 Section 1, the following documents from List A is selected in Section 2.

Select an option from List A and enter the details of the Issuing Authority, Document Number and Expiration date. Below is an example after List A data has been entered.

Case 2: A lawful permanent resident - List A documents

For the "A lawful permanent resident" option chosen in I-9 Section 1, the following document from List A is selected in Section 2.

Few examples of List A documents applicable for the lawful permanent resident citizenship status are given below:

In this example, "Foreign Passport with Temp I-551 Stamp" is selected from List A documents. Enter the Issuing Authority, Document Number, and Expiration Date (optional) fields.

When "Foreign Passport with Temporary I-551 Stamp" is selected in the first row of List A, a second row appears to capture details for the "Temporary I-551 Stamp." Since the Temporary I-551 Stamp is an endorsement on the passport made at the port of entry upon arrival in the USA, the document number is not applicable. Therefore, the document number in the second row of List A is automatically set to "N/A." For the Temporary I-551 Stamp, please enter the issuing authority and expiration date (optional).

Foreign Passport with Temporary I-551 MRIV

Here is another example for the lawful permanent resident citizenship status, where "Foreign Passport with Temporary I-551 MRIV" is selected as the List A document.

When "Foreign Passport with Temporary I-551 MRIV" is chosen as the List A document, the Issuing Authority, Document Number, and Expiration Date fields are mandatory.

Alien Registration Receipt Card (Form I-551)

When "Alien Registration Receipt Card (Form I-551)" is selected as the document title in the first row of List A, the document titles in the second and third rows will default to "N/A." You will need to select the Issuing Authority and enter the details for the Document Number and Expiration Date. A checkbox labeled "No Document Number was Provided" will appear next to the Document Number field, which can be checked in cases where the Document Number is not provided.

When Section 2 opens, the "No Document Number was Provided" checkbox will initially be unchecked.

Select the Issuing Authority and enter the Document Number found on the Alien Registration Receipt Card. The Document Number format consists of three alphabetic characters followed by 10 digits. If the number is entered incorrectly, the following error message will be displayed on the page.

Entering the document Expiration Date is optional. If "No Expiration Date" is checked, the value shows as "N/A". A sample Alien Reg. Receipt Card (Form I-551) with Document Number and Expiration Date entered is given below.

Another example of the Alien Reg. Receipt Card with the Document Number entered and "No Expiration Date" checked is given below:

Validation of Date of Birth for entering the Document Number

For employees born after August 31, 1989, providing the Document Number for the Alien Registration Receipt Card is mandatory. However, if the employee's date of birth is on or before August 31, 1989, entering the Document Number is optional. In such cases, you can check the "No Document Number was Provided" checkbox and proceed to complete Section 2.

In this example, the employee's date of birth is before August 31, 1989.

If the employee's date of birth is on or before August 31, 1989, entering the Document Number is optional when the Alien Registration Receipt Card is selected as the Document Title. As a result, Section 2 can be saved and signed without entering the Document Number.

For employees born after August 31, 1989, providing the Document Number for the Alien Registration Receipt Card is mandatory. If you check the "No Document Number was Provided" checkbox and attempt to save or sign the Section 2 activity, an error message will appear on the page, prompting you to enter the Document Number.

How do you complete Section 2 for old Alien Reg. Receipt Cards?

Alien Registration Receipt Cards issued between January 1977 and August 1989 may not follow the format of three alphabetic characters followed by 10 digits. In such cases, you should check the "No Document Number Was Provided" checkbox to complete the activity. This will set the Document Number value to "N/A" as shown below. When "No Document Number Was Provided" is checked, the Expiration Date will also default to "N/A" with "No Expiration Date" checked.

Perm Resident Card (Form I-551)

When "Permanent Resident Card (Form I-551)" is selected as the Document Title in the first row of List A, the Document Titles in the second and third rows will default to "N/A." You should select the Issuing Authority and enter the Document Number for the Permanent Resident Card. The Expiration Date is optional in this case. Section 2 can be saved with or without entering an Expiration Date, or by checking the "No Expiration Date" checkbox.

Case 3: A noncitizen authorized to work - List A document (EAD)

When "A noncitizen authorized to work" is selected in Section 1, the documents listed in List A are provided below. In this example, "Employment Authorization Document (Form I-766)" has been selected from List A.

Select the Issuing Authority and enter the Document Number and the Expiration Date.

When the Document Title "Employment Authorization Document (Form I-766)" is selected in List A, an additional field will appear within the List A section to capture the Eligibility Category Code/Class Requested. Filling out this field is optional. The dropdown menu includes eligibility category codes for Employment Authorization Documents (EAD) auto extension, such as A03, A05, A07, A08, A10, C08, C09, C10, C16, C20, C22, C24, C31, A12, and C19.

Note: This value is required for the transaction to be considered for the batch process for auto extending the expiration date of EADs, For details on EAD auto extension process, please click here.

Case 4: A noncitizen authorized to work - List B and List C documents

In this example a documents from List B and List C are selected in Section 2. Note: Regardless of the employee's citizenship status selected in I-9 Section 1, the documents presented in List B and List C remain unaltered.

After choosing documents from List B and List C and entering the corresponding information for the selected documents in their respective fields, Section 2 appears as follows.