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This connector is provided to the customers HR instance who have opted for only E-Verify activity on cloud. It integrates between HR instance and cloud and pushes the I-9 process completed employee data from HRMS to cloud for the E-Verify processing. The process also includes an AE This includes a process in HR system (SM_CC_INVSYN) which can be scheduled to run everyday or at desired interval/recurrence for batch creation of invitations for the employee records with completed Form I-9 Section 1 and Section 2. Along with the Invitation ID, the Form ID, I-9 ID and I-9 Master data are created for the employee records and this data is pushed to the cloud instance for DHS verification processing.
Note: The process shown below is just for reference on running the AE batch process (SM_CC_INVSYN) from PeopleSoft environment. This is not applicable specific to customers that are using cloud applicationon-prem customers who have opted for only E-Verify activity on cloud.
How to run
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the process for
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creation of invitations?
Navigate to Main Menu >> People Tools >> System Process Requests.
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The invitations that are errored after running the AEprocess, will not be pushed to the cloud instance. This also includes the invitations that have the Invitation ID created but the I-9 ID is not formed because of the wrong data entered in the I-9 for the employee. These employee records will not make it to the cloud as they get deleted in the HR instance. Provide correct employee data in Form I-9 Section 1 and Section 2 so that the employee transaction will be pushed to the cloud instance when the AE process runs in PeopleSoft environment.
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When does the invitation gets auto terminated?
When AE process ((SM_CC_INVSYN) is run on HR instance to create I-9 Invitation, it checks if there is already any 'in progress' invitation existing in cloud for that Employee ID. If there exists another invitation with the same Form ID in the cloud and if that in progress invitation is in either 'Unconfirmed Data' status or 'Awaiting DHS Verification' with errors, then the process gets auto terminated. In another case, if any prior invitation exists for the same Employee ID for which the 'Create Case' has not been triggered yet, then such processes also get terminated and new invitation gets created. The new details from HR gets pushed to the same I-9 Form ID and I-9 ID with a new invitation.
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Correct I-9 Section-1/Section-2 details for the Employee ID with new effective date in HR system and run AEthe process (SM_CC_INVSYN). Note: To retain the same I-9 ID after "Send Back for Correction", need to match the Date of Birth, SSN and the Eligibility Type. Then a new invitation is created with the same I-9 Form ID and I-9 ID.
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Similar to the first case, the process gets terminated and the Form I-9 Master data gets deleted from the system. When the Form I-9 details are corrected and AE the process (SM_CC_INVSYN) is run again, another invitation gets created with the same I-9 Form ID and I-9 ID. This time when the case is created, a new DHS case number is generated for the form.
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