...
| Expand |
|---|
| title | Click here to view Header fields description.... |
|---|
|
Form Identifiers | Field | Description |
|---|
| I-9 Form ID | - Unique alpha-numeric ID randomly generated by the system.
| | I-9 ID | - New Hire's distinctive numeric ID generated in a sequence
| | External ID | | | Company | - Company defined under the organization.
- Displays Company ID if Company is selected as Legal Entity
| | Organization ID | - Organization's distinct ID
| | Business Unit | - Business Unit defined under the organization.
- Displays Business Unit ID if Business Unit is selected as Legal Entity
| | I-9 status | - Shows whether the I-9 is Active/Inactive
|
Form Metadata | Field | Description |
|---|
| I-9 Data Source | The source from which the I-9 was created (I-9 origin) - Candidate I-9 (Cand I-9)
- Historical I-9 (His I-9)
- Regular I-9 (Standalone)
- Onboarding (ONB)
- Peoplesoft Emplid Source (Peoplesoft)
| | Initial Entry method | Entry method used to create I-9 (API, Conversion, Interfaced, Manual and Online transaction) | | I-9 Form Version | The version of the Form I-9 used | | Report Name | Print version of the Form I-9 | | Employee Print | Section 1 print report | | Employer Print | Section 2/Supplement B print report |
Dates | Field | Description |
|---|
| Hire Date | - Date specified in Section 2 activity
| | Termination Date | - Date set via I-9 console Console action/Elasticsearch Keyword Search I-9 Life Cycle action for terminating the I-9
| | Expiry Date | - Populated based on the logic : Hire date plus 3 years or Termination date plus 1 year whichever is maximum
- Expiry date is made to null if Work Authorization End Date exists for an I-9
| | Rehire Date | - Date specified in Supplement B in a Rehire scenario
| | Work Authorization End Date | - Displays Section 1 Work authorization date until work authorization document expiration date in Section 2 is available
- After Section 2 is saved/signed with WAE date, then work authorization date in Section 1 is compared with work authorization document expiration date in Section 2 and displays whichever is sooner
- If WAE date exists, the I-9 expiry date is made to null
- If WAE date is updated in I-9 Supplement B, the WAE date is derived from Supplement B
- In I-9 Section 2, if EAD Auto Extended row exists, then Sec 2 document expiry date is updated as WAE date (even if the I-9 section-1 "Work Authorization until date" is lesser).
| | Start Date | - Date specified in the New Hire’s invitation
- As the user proceeds with the onboarding process, this date keeps updating.
- Start date updates to Hire date when Section 2 activity is saved/completed
- In rehire scenario, start date updates to rehire date when the Rehire date is entered in Supplement B and saved/completed
|
Flags | Field | Description |
|---|
| Receipts Exists | Enabled when Section 2 is completed by recording receipt details | | Remote I-9 | Enabled when Form I-9 Section 2 is assigned to Remote User and the Remote User completes Section 2 activity | | I-9 Packet Printed | Enabled when the I-9 is in process completed state and its I-9 Packet is downloaded when the AE for I-9 Packet Compiler is run | | Minor | Enabled when Section 1 is filled and saved/signed by a minor New Hire (under age 18) | | Special Placement | Enabled when Section 2 activity is completed by choosing Special Placement document from List B. | | Reverification in Progress | - Enabled only when the Reverification process is initiated from I-9 Console/ES actions.
- For Name Change/Name Correction this flag will not be enabled.
- The flag will be unchecked when the process status is completed/terminated.
| | Preparer Exists? | Enabled when Section 1 is completed (signed) by a preparer. |
|
...
Sample Supplement B sections for reverification/rehire/name change are given below:
| Reverification |
|---|
 Image Modified
|
|
|---|
| Rehire |
|---|
 Image Modified
|
|
|---|
| Name Change |
|---|
 Image Modified
|
|
|---|
Where to check E-Verify case details in I-9 Master?
In I-9 Master, the E-Verify case details are displayed under "Case Details" section. Click on the arrow preceding the section header as shown below.
|
|---|
 Image Modified
|
|
|---|
Before the E-Verify case is created, the case details will be blank for that transaction.
|
|---|
 Image Modified
|
|
|---|
After the E-Verify case is created, the "I-9 Case Identifier" and the "Case Number" populate under Case Details.
The lowest sequenced row is always '0' and it keeps increasing if there are more than one row with the same effective date. For a different effective date, the sequence again starts from zero.
|
|---|
 Image Modified
|
|
|---|
In scenarios like restart activities or correction processes where a new DHS case is created for the additional process, a new row will be added under Case Details in the I-9 Master.
If the effective date is same, the effective sequence will be increased by one for each new row added or else if the effective date is different, a new row will be added with the new effective date and the effective sequence starting from zero.
| Example: with same effective date, a new effective sequence row is added |
|---|
 Image Modified
|
|
|---|
What reports can you print from I-9 Master?
...
Open I-9 Master page for a specific I-9 ID and click on "Form I-9" icon.
|
|---|
 Image Modified |
|
|---|
|
|---|
 Image Modified
|
|
|---|
Form I-9 Employer Version
The employer print includes Section 1, Section 2, Supplement A and Supplement B. The Supplement A will be shown in the print only if preparers/translators exist in Section 1.
|
|---|
 Image Modified
|
|
|---|
|
|---|
 Image Modified
|
|
|---|