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The value in 1a is required. If 1b is left blank, the value entered in 1a shows in 1c.

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If invalid values are entered in 1a or 1b, then the following error message displays on the page.

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That means, if one of these territory states is selected in residence or work location address, then the Federal and State tax withholdings forms do not show in the payroll activities of the New Hire onboarding.

Note: If system is integrated with HRMS database, the tax data will not be pushed to HRMS database on system update for employees whose residence or work state is GU/VI/AS.

Few examples are given below:

Example 1: When Residence State = California, Work State = Guam

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Example 2: When Residence State = U.S. Virgin Island, Work State = California

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Example 3: When  Residence State = American Samoa, Work State = Guam

Example 4: When Residence State = Texas, Work State = Guam

Example 5: When Residence State = Virgin Islands, Work State = Florida

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The Work Location Tax Withholding / Residence Tax Withholding do not show in the New Hire's payroll activities for the employees working or residing in the above states.

Example: Residence State If both residence and work location of the New Hire are from the above list with no state taxes, neither the Work Location Tax Withholding form nor the Residence Tax Withholding form will be included in the New Hire's process.

Example: Residence State = Texas, Work Location State = Florida

Only Federal Tax Withholding form is shown in the New Hire's payroll activities. State tax withholding forms are not available since there is no income tax for these states.

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the residence and the work states.

If either the residence or the work location state of the New Hire has taxes, the corresponding Work Location Tax Withholding form or the Residence Tax Withholding form will be included in the New Hire's process.

Example: Residence State = California, Work State = Florida

In this example, as "California" is the residence state with state taxes, and the work state "Florida" has no state tax, only the Residence Tax Withholding form is accessible in the New Hire's process.

What are the states that use the Federal Form W-4 for state tax purposes?

The following US states use the Federal Form W-4 for the state income tax purposes:

• New Mexico
• North Dakota
• Utah
  

Note: Prior to year 2022, Colorado state also used Federal W-4 form for their state tax withholding. But year 2022 onwards, a new Colorado Employee Withholding Certificate (Form DR 0004) is available for Colorado state tax purpose. 

To access the above state tax forms, please click here.

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Can you edit the tax forms that are already completed?

The completed tax forms are available for editing until the New Hire's process is submitted to HR. Before "Submit to HR" the candidate can revise the forms and edit them in case if corrections are needed.

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