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• if there is a change in the name previously recorded on Form I-9, it can be updated in the corresponding name field.
• if the rehired employee's employment authorization has expired, reverification must also be completed
• add additional information if needed 
• select the checkbox under additional information section for indicating if an alternative procedure was used for remote verification of documents in Supplement B. Note: This alternative process is allowed exclusively when the Legal Entity (Company/Business Unit) responsible for the employee's hiring is registered for E-Verify, which means the Company or Business Unit has been configured in the DHS Client Setup. If the legal Entity (Company/Business Unit) is not enrolled in E-Verify, this checkbox will be disabled. When this checkbox is selected uploading I-9 supporting documents as attachments in Supplement B is mandatory. 

For more details on how the Supplement B can be completed for them, please click here.

Reverification

If an employee's work authorization (List A or List C documents) or receipt is expiring, I-9 Specialist are required to reverify the employee's eligibility to work before the expiration date.. Few documents such as U. S. Passport, Alien Registration or Permanent Resident Cards doesn't require reverification. (Note: For determining the work authorization end date (WAE date), the work authorization date in Section 1 is compared with the work authorization document expiration date in Section 2, and whichever is sooner will be considered).

Reverification process can be initiated in two different ways:

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Initiated by the I-9 Specialist via I-9 Console "Info and Actions" or Keyword Search "I-9 Life Cycle" actions. The availability of this option in I-9 Console/Keyword Search actions depends on the "Reverification Trigger days" set in Reverification Details under I-9 Options. When the Work Authorization expiration date falls within the trigger days specified in Reverification details, the "Initiate I-9 Reverification" option will be available under I-9 Console/Keyword Search actions for that I-9. The value of Reverification trigger days is set to 90 days by default but this can be changed as per the requirement.
Note: The Work Authorization Expiry (WAE) date is determined based on the work authorization date in Section 1 or work authorization document expiration date in Section 2, whichever is sooner. In case of a EAD auto extension completed transaction, the Section 2 document expiry date is considered as the WAE date.

For more details, please check Initiate Reverification page.

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• enter the new name in the "New Name" fields of the form if employee's name differs from the name that was previously provided on Form I-9. Enter only the part of the name that has changed. For example, for employees who changed only their last name, enter the last name in the Last Name field and leave the First Name and Middle Initial fields blank. 
• enter the new document details: Document Title, Document Number, Expiration Date in their respective fields
• add additional information if needed 
• select the checkbox under additional information section for indicating if an alternative procedure was used for remote verification of documents in Supplement B. Note: This alternative process is allowed exclusively when the Legal Entity (Company/Business Unit) responsible for the employee's hiring is registered for E-Verify, which means the Company or Business Unit has been configured in the DHS Client Setup. If the legal Entity (Company/Business Unit) is not enrolled in E-Verify, this checkbox will be disabled. When this checkbox is selected uploading I-9 supporting documents as attachments in Supplement B is mandatory.

Note: Reverification of documents should also be done for the rehired employees if their employment authorization (List A or List C) document has expired. For more details on completing Supplement B for rehires, please click here.

Note: There is another way of launching Reverification via a batch process for all the qualified transactions.  For more details, please refer Reverification Auto Create process under I-9 Options.

Employee Name Change

Name change is similar to above where an additional process is launched with pending Supplement B for I-9 Specialists.

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• enter new/updated name in the "New Name" fields
• add additional information if needed
• select the checkbox under additional information section for indicating if an alternative procedure was used for remote verification of documents in Supplement B. Note: This alternative process is allowed exclusively when the Legal Entity (Company/Business Unit) responsible for the employee's hiring is registered for E-Verify, which means the Company or Business Unit has been configured in the DHS Client Setup. If the legal Entity (Company/Business Unit) is not enrolled in E-Verify, this checkbox will be disabled. When this checkbox is selected uploading I-9 supporting documents as attachments in Supplement B is mandatory.

How to assign Supplement B to a remote user?

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The requirement for uploading I-9 supporting documents as attachments in Supplement B is dependent on whether the checkbox for "Check here if you used an alternative procedure authorized by DHS to examine documents" has been checked. If this checkbox is selected, attaching I-9 supporting documents in Supplement B is required. 

Note: This alternative process is allowed exclusively when the Legal Entity (Company/Business Unit) responsible for the employee's hiring is registered for E-Verify, which means the Company or Business Unit has been configured in the DHS Client Setup. If the legal Entity (Company/Business Unit) is not enrolled in E-Verify, this checkbox will appear disabled.

If this checkbox is selected and the supporting document is not uploaded in Supplement B, the page will show the following error message upon saving the Supplement B activity. 

Note: If Supplement B is assigned to a remote user, and the checkbox indicating "Check here if you used an alternative procedure authorized by DHS to examine documents" is checked by the remote user in Supplement B, they must upload supporting documents when completing the activity. The I-9 Specialist need not add the attachment while completing the Supplement B review unless they delete the attachment uploaded by the remote user. In this case, the system will prompt for an attachment while completing the Supplement B review.

Note: Though the checkbox indicating "Check here if you used an alternative procedure authorized by DHS to examine documents" is not checked, you will still be prompted for uploading attachments in Supplement B especially if attachments are configured as mandatory in I-9 activities.

To upload attachments, click on the "Attachments" gadget provided at the right bottom corner of the page.

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Click on the "Choose File" button.

Select the file from your local computer and click on "Upload". Documents with Click "Choose File" and select the file you want to upload as an attachment. Documents in png, jpg, jpeg, gif, bmp, and heic file formats can be uploaded.  formats are allowed. There are no restrictions on the file name and it can be the same as the name of a previously uploaded file (if any).

Once the file is attached, select an appropriate "Attachment Category" from the drop-down list. Use the same procedure to upload multiple attachments.

If an attachment category is not selected the following message will appear when you click the "OK" button to exit the page.

Follow the same procedure to upload other attachments.

Note: To prevent challenges encountered during the upload of Note: To avoid issues with uploading large-sized images in Employee Information or potential email errors caused when sending packets with oversized attachments, the system automatically compresses images exceeding larger than 1.5 MB in size. Please note that image uploads/attachments in "png" format or those below 1.5 MB will not undergo require downsizing.

For images with a size greater than exceeding 1.5 MB in "jpg," "jpeg," "gif," or "bmp" formats, compression is applied when they are added as attachments.

Once uploading of attachments is done, click on 'OK'. This will save the attachments and return to the activity page.

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