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An employee is considered as a rehire if the employee already exists with the given SSN in ADP and is terminated. When the rehire employee data is sent to ADP, the Rehire Date, Rehire Reason and the Direct Deposit details will be updated in ADP and the employee status will again change to "Active". This process is explained in detail below with an example:
To verify the employee details in ADP, search with the employee name as shown below.
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Before rehire details are sent to ADP, the Rehire Date and Rehire Reason will be empty for the employee. This can be verified by navigating to Employment Profile (Employment tab) under "Status" section as shown below. The values in these fields will be updated after the employee rehire employee data is sent to ADP.
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To view the Direct Deposit details navigate to employee's Pay Profile. For more details on navigating to employee's Pay Profile, please click here.
After system push, the Direct Deposit details of the hire will be deleted and rehire Direct Deposit information will be updated in ADP .
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For the employee to be eligible as a rehire, the employee must be terminated in ADP. When the employee is terminated, the "Active" status will be updated to "Terminated" as shown below.
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In Smart Onboarding, on when the Complete Job Details page loadloads, the system checks for the presence of an employee with the given Social Security Number (SSN) in ADP and verifies if that employee has been terminated. If an employee with the same SSN already exists in ADP and is found to be terminated, the employee will be considered as a rehire and a message will be shown at the top of the page.
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If an employee exists with the given Social Security Number (SSN) and is not terminated in ADP, then the employee is not considered as rehire. The following error message will display on the "Send Candidate Data to HR" page when the employee data is integrated with ADP.
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When the rehire data is successfully sent to ADP, the Rehire Date, Rehire Reason and the new Direct Deposit details will be updated in ADP and the employee status will again change to "Active".
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