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• Before processing a rehire in the system, ensure that the employee's status in ADP is terminated, and make the associated Direct Deposit information inactive if you plan to submit Direct Deposit information with the same Deduction Code or Account Type (Savings/Checking) as the existing hire.
• If the employee is not terminated and you attempt to rehire them, an error will occur during the system push because the employee is still active in ADP. Additionally, if invalid Direct Deposit values are sent or if the same Deduction Code or Account Type (Savings/Checking) as the existing hire is used without deactivating the corresponding Account Type for the hire, the employee's rehire information will be updated in ADP, but the associated Direct Deposit details will not be updated until they are corrected and sent again.
• When rehire employee data is sent to ADP, the Rehire Date , Rehire Reason, and Direct Deposit details will be updated, and the employee status will again change to "Active".

The complete rehire process is explained in detail below , with an example:

Retrieve the employee details in ADP by searching using the employee name. You can verify the Hire Date and Status under the Profile details, as highlighted below. Before termination, you will see the employee status as "Active". To view the employee's SSN, go to the Personal tab and check under Tax ID.

Before rehire details are sent to ADP, you will notice that the Rehire Date is empty for the employee. This can be verified by navigating to Employment Profile (Employment tab) under the "Status" section as shown below. The value in this field will be updated once the employee rehire data is integrated.

For the employee to be eligible as a rehire, the employee must be terminated in ADP. When the employee is terminated, the "Active" status will be updated to "Terminated" as shown below.

The termination date, status and eligibility for rehire will be updated as highlighted below:

If you plan to use Direct Deposit with the same Deduction Code or Account Type (Savings/Checking) for a rehire that already exists for the hire, deactivate the corresponding Direct Deposit row in ADP. Failure to do so will result in an error when attempting to resend the same Deduction Code or Account Type. This step can be skipped if Direct Deposit details do not exist for the hire process or if you do not plan to send Direct Deposit information for the rehire.

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To view the account details click on the corresponding account link under the Description of the Direct Deposits section. 

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If you plan to use Direct Deposit with the same Deduction Code or Account Type (Savings/Checking) for the rehire, deactivate the corresponding account. Select the effective date, uncheck the "Active" checkbox and save.

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In Smart Onboarding, when the Complete Job Details page loads, the system checks for the presence of an employee with the given Social Security Number (SSN). If an employee with the same SSN already exists in the system, the employee is considered as a rehire and a message will be shown at the top of the page.

Clicking the "Send Candidate Data to ADP" button initiates the integration between Smart Onboarding and ADP, creating a rehire in ADP after a successful data push.

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When invalid Direct Deposit values are sent or if the same Deduction Code or Account Type (Savings/Checking) as the existing hire is used without inactivating the corresponding Account Type for the hire, error messages will be presented on the page after the rehire confirmation message. In this case, the employee's rehire information will be updated in ADP, but the associated Direct Deposit details will not be updated until they are corrected and sent again.

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You may notice the following highlighted fields updated for rehire in ADP:

Also, the updated Direct Deposit details can be verified under employee's Pay Profile. For more details on navigating to employee's Pay Profile, please click here.

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