Supplement B (previously Section 3) must be completed by the employer under the following circumstances: when an employee's employment authorization document requires reverification, or when the employee is rehired within three years of the date the original Form I-9 was completed completion (please click here for more details on rehire eligibility requirements for a rehire, please click here ) or ), or when the employee's name is different from the name that was previously provided legal name has changed and needs to be updated on Form I-9 and requires to be recorded.

Who can

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complete the Supplement B activity?

Any user with I-9 Specialist role can access complete the Supplement B activity. Typically this role is assigned to the users who verify the documents that the New Hire presents. 

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Note: The process navigates to above scenarios only if the I-9 is in process completed status. 

For each reverification/, rehire/, or name change process, a new block is added in Supplement B section will be added to Form I-9. The I-9 Specialist is then required to fill out responsible for completing Supplement B with the necessary required information.

Rehire

If an employee is terminated and subsequently rehired within a maximum of three years from the prior their previous hire date (maximum), and the their eligibility criteria (legal entity, SSN, date of birth, and eligibility type) match with those of on the previous prior Form I-9, the employee is considered qualifies as a rehire. Instead In this case, instead of completing Section 2 of Form I-9, the I-9 Specialist is required to must complete Supplement B - Reverification and Rehire (previously Section 3) for with the employee's rehire information.

In Supplement B, along with fields for the Date of Rehire, the fields for New Name, and Reverification are also accessible. While completing this activity available. While performing this task, the I-9 Specialist should enter the following necessary details and attest (check to the form by selecting "I Agree" and electronically sign) the formproviding an electronic signature.

• if If there is a change in the employee's name previously recorded on Form I-9, it can be updated in the corresponding name field in Supplement B.
• if If the rehired employee's employee’s employment authorization has expired, reverification must also be completed
• add additional information if needed 
• select the checkbox under additional information section for indicating if .
• Add a note in the Additional Information section if necessary.
• If an alternative procedure was used for used for remote verification of documents in Supplement B, the checkbox in this section should be selected. Note:   This alternative process is allowed exclusively permitted only when the Legal Entity (Company/Business Unit) responsible for the employee's hiring is registered for with E-Verify, which means indicating that the Company or Business Unit has been is configured in the DHS Client Setup. If the legal Entity (Company/Business Unit) Legal Entity is not enrolled in E-Verify, this checkbox will be disabled. When this If the checkbox is selected, uploading I-9 supporting documents as attachments in Supplement B is mandatory. 

For more details on how the Supplement B can be completed for them, please click here.

Reverification

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Employee Initiated I-9 ReverificationHere, the employee provides new document details that they have obtained by initiating self service I-9 Reverification process

This self-service action is to be initiated by the New Hire to reverify their employment eligibility documents.

For details, please check "Initiate I-9 Reverification" under New Hire's Self Service Actions.

HR Initiated I-9 Reverification

Initiated Reverification can also be initiated by the I-9 Specialist via I-9 Console through the "Info and Actions" or Keyword Search section in the I-9 Console or via the "I-9 Life Cycle" actions in Keyword Search. The availability of this option in I-9 Console/Keyword Search actions depends on the "Reverification Trigger days" set in Reverification Details under I-9 Options. When the Work Authorization expiration date falls within the trigger days specified in Reverification details, the "Initiate I-9 Reverification" option will be available under I-9 Console /or Keyword Search actions for that depends on the reverification trigger days configured in the I-9 . The value of Reverification trigger days is set to 90 days by default but this can be changed as per the requirement.
Note: The Work Authorization Expiry (WAE) date is determined based on the work authorization date in Section 1 or work authorization document expiration date in Section 2, whichever is sooner. In case of a EAD auto extension completed transaction, the Section 2 document expiry date is considered as the WAE dateOptions. If the Work Authorization expiration date falls within the specified trigger days, the option to initiate reverification will be available for that I-9. By default, the trigger days are set to 90, but this value can be adjusted as needed.

For more details, please check the Initiate Reverification page.

In both scenarios, I-9 Reverification is launched initiated as an additional process, with Supplement B pending for the I-9 Specialists. While completing Specialist to complete. During this activity, the I-9 Specialist should enter the following required details and attest (check to the form by selecting "I Agree" and electronically sign) the form.

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providing an electronic signature.

• If the employee's name differs from the name previously provided on Form I-9, enter the updated name in the "New Name" fields of the form if employee's name differs from the name that was previously provided on Form I-9. Enter only " fields on the form. Only enter the part of the name that has changed. For example, for employees who if the employee has changed only their last name, enter the new last name in the Last Name field and leave the First Name and Middle Initial fields blank. 
• enter Enter the new document details: , including the Document Title, Document Number, and Expiration Date, in their respective fields
• add additional information if needed 
• select the checkbox under additional information section for indicating .
• Add a not in the Additional Information section if necessary
• Select the checkbox to indicate if an alternative procedure was used for used for remote verification of documents in Supplement B. Note: This alternative process is allowed exclusively when permitted only if the Legal Entity (Company/Business Unit) responsible for the employee's hiring is registered for with E-Verify, which means meaning the Company or Business Unit has been is configured in the DHS Client Setup. If the legal Entity (Company/Business Unit) Legal Entity is not enrolled in E-Verify, this checkbox will be disabled.  When this If the checkbox is selected, uploading I-9 supporting documents as attachments in Supplement B is mandatory.

Note: Reverification of documents should also be done for the rehired employees if their employment authorization (List A or List C) document has expired. For more details on completing Supplement B for rehires, please click here.

Note: There is another way of launching Reverification initiating reverification via a batch process for all the qualified transactions.  For For more details, please refer Reverification Auto Create process under in the I-9 Options section.

Employee Name Change

Name change is similar to above where an additional process is launched with pending Supplement B for I-9 Specialists to complete.

There are two ways how an employee name change can be initiated.

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Employee initiated I-9 Legal Name Change

Here, the employee provides new name that they have obtained by initiating self service name correction additional invitation processThis self-service action is to be initiated by the New Hire to update their name on Form I-9 if their legal name has changed.

For details, please check 'Initiate I-9 Legal Name Change' under New Hire's Self Service Actions.

HR Initiated Name ChangeInitiated initiated name change

To be initiated by the I-9 Specialist via I-9 Console "Info and Actions" or Keyword Search "I-9 Life Cycle" actions.

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For more details, please check the Initiate Name Change page.

To complete Supplement B for a name change enter the following details and attest (check , follow these steps and attest to the form by selecting the "I Agree" checkbox and electronically sign) the formproviding an electronic signature:

• enter Enter the new /or updated name in the "New Name" fields.
• add Add any additional information if needed.
• In the Additional Information section, select the checkbox under additional information section for indicating to indicate if an alternative procedure was used for used for remote verification of documents in Supplement B. Note Note:   This alternative process is allowed exclusively when only if the Legal Entity (Company/Business Unit) responsible for the employee's hiring is registered for E-Verify, which means meaning the Company or Business Unit has been is configured in the DHS Client Setup. If the legal Entity (Company/Business Unit) Legal Entity is not enrolled in E-Verify, this checkbox will be disabled.  When If this checkbox is selected, uploading I-9 supporting documents as attachments in Supplement B is mandatory.

How to assign Supplement B to a remote user?

I-9 Specialists can assign the task of completing Supplement B to a remote user by clicking on the "Assign Remote I-9" button provided at the bottom of the page. For details on Remote I-9 flow, please refer Remote User page.

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The I-9 Specialists can edit Supplement B until the E-Verify activity is completed using the "Mark as Complete" button is clicked on the E-Verify activityComplete" button. Since there is no E-Verify for Reverification and Name Change processesthe reverification and name change processes, this is applicable only for rehire transactions. For details, please refer refer the Rehire page.

How do you upload supporting documents in Supplement B?

To upload attachments, click on click the "Attachments" gadget provided at the bottom right bottom corner of the page.

The requirement for uploading I-9 supporting documents as attachments in Supplement B is dependent on whether the checkbox for "Check here if you used an alternative procedure authorized by DHS to examine documents" has been checked. If this checkbox is selected, attaching I-9 supporting documents in Supplement B is required. 

Note: This alternative process is allowed exclusively only when the Legal Entity (Company/Business Unit) responsible for the employee's hiring is registered for E-Verify, which means the Company or Business Unit has been configured in the DHS Client Setup. If the legal Entity (Company/Business Unit) is not enrolled in E-Verify, this checkbox will appear be disabled.

If this checkbox is selected and the supporting document is not uploaded in Supplement B, the page will show the following error message upon saving the Supplement B activity. 

Note: If Supplement B is assigned to a remote user, and the checkbox indicating "Check here if you used an alternative procedure authorized by DHS to examine documents" is checked by the remote user in Supplement B, they must upload supporting documents when completing the activity. The I-9 Specialist need not add the attachment while completing the Supplement B review unless they delete the attachment uploaded by the remote user. In this case, the system will prompt for an attachment while completing the Supplement B review.

Note: Though Even if the checkbox indicating indicating "Check here if you used an alternative procedure authorized by DHS to examine documents" is not checkedselected, you will may still be prompted for uploading to upload attachments in Supplement B especially , particularly if attachments are configured as mandatory in I-9 activities.

To upload attachments, click on click the "Attachments" gadget provided at the bottom right bottom corner of the page.

Click on the "Upload" button.

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Click on the "Choose FileOn the File Attachments page, click the "Upload" button.

Click "Choose File" and select the file you want to upload as an attachment. Documents in png, jpg, jpeg, gif, bmp, and heic formats are allowed. There are no restrictions on the file name and it can be the same as the name of a previously uploaded file (if anyapplicable).

Once the file is attached, select an appropriate "Attachment Category" from the drop-down list. Use the same procedure to upload multiple attachments.

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If an attachment category is not selected the following message will appear when you click the "OK" button to exit the page.

Note: To avoid prevent issues with uploading large-sized images in Employee Information or potential email errors caused when sending oversized attachmentslarge image files, the system automatically compresses images larger than 1.5 MB in size. Please note that image uploads/attachments in "png" . Images in PNG format or those below 1.5 MB will do not require downsizingcompression. For images exceeding 1.5 MB in "jpg," "jpeg," "gif," or "bmp" formats, compression is applied JPG, JPEG, GIF, or BMP formats, the system will apply compression when they are added as attachments.

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The attachment gadget will show an indicator if attachments exist in Supplement B. This indicator will not show if there are no attachments. 

What to enter

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in the Additional Information section?

The Additional Information section in Supplement B is meant for entering any comments or notes to describe any special circumstances.

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Download signed forms from the Supplement B activity:

After completing the Supplement B activity, the signed forms can be downloaded by clicking on the "Download Signed Forms" icon located in the lower bottom right corner of the page.

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A sample downloaded signed form with signature in Supplement B is shown below.

The data related to Supplement B processes are presented on the Supplement B page. The Supplement A page with preparer and/or translator data will be in the report only if prepares/translators are used in Section 1.

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From Invitation Console the signed forms and attachments can be downloaded via the "View Process as shown below" link.

In the Invitation Console. search for the invitation and click on the "View Process" link for the corresponding invitation. This will open the process viewer page as shown below.

Click on the "Download" button available below the employee profile to access the options for downloading the packet, signed forms and attachments. 

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Another option to access these forms is through the Invitation Summary. Click on the Invitation ID link for the selected invitation and select the "Invitation Summary" link from the options.

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The I-9 Summary page for the additional process displays as below:

Click on the "View Process" button to open the process viewer page and download the forms. The "Download Packet" option in the I-9 Summary button will only download I-9 related reports, but not all the complete forms, as shown belowsigned forms in the process.