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The Name Change process enables users to update an employee's legal name if it differs from the name previously recorded on Form I-9. This process can be initiated through actions in the I-9 Console or via Employee Life Cycle actions using the Keyword Search. Note: Employees can also initiate the Name Change process themselves through self-service actions.
Note: This process can be initiated This option will be available in the I-9 Console actions or under the Keyword Search "Employee I-9 Life Cycle" category actions only if all the associated processes associated with the I-9 are completed and the employee's I-9 is not terminated.
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Note: This alternative process is permitted only if the Legal Entity (Company/Business Unit) responsible for the employee's hiring is registered with E-Verify, meaning it has been configured in the DHS Client Setup. If the Legal Entity is not enrolled in E-Verify, this checkbox will be disabled.
For more details on uploading the attachments in Supplement B, please click here.
Note: If Supplement B is assigned to a remote user and they check the "Check here if you used an alternative procedure authorized by DHS to examine documents" checkbox, they must upload supporting documents when completing the activity. The I-9 Specialist does not need to add any attachments during the Supplement B review unless they delete the attachment uploaded by the remote user. If the attachment is deleted, the I-9 Specialist must upload a new one during the review. If no attachment is provided, the system will prompt for it by displaying an error message during the Supplement B review.
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Note: Even if the "Check here if you used an alternative procedure authorized by DHS to examine documents" checkbox is not checked, you may still be prompted to upload attachments in Supplement B, especially if attachments are configured as mandatory in the I-9 activities.
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