If an employee's the work authorization documents or a receipt recorded in Form I-9 Section 2 (List A or List C documents) or receipt is expiring) are approaching expiration, I-9 Specialist are required to Specialists must reverify the employee's eligibility to work before the expiration date.employee’s employment eligibility. This reverification must be done before the work authorization expiration date to maintain the employee's work authorization continuity. (Note: For determining To determine the work authorization end date (WAE date), the the date , the date recorded in Section 1 is compared to the date in Section 2, and the earlier of the two is considered.) . Not Not all the documents from List A and List C require reverification. There are few exceptions such as ; exceptions include U.S. PassportPassports, Alien Registration or Cards, and Permanent Resident Cards.

Note: The reverification process can be initiated only if all the processes associated with the I-9 are process completed. When reverification process is initiated, I-9 Specialist will have access to Supplement B to record the new details of the employee's document. For more details on the eligibility and completion of When reverification is required, you must initiate the reverification process for the corresponding I-9, which will make the Supplement B - Reverification and Rehire (formerly Section 3) form available to enter the current employment authorization details, For more information on eligibility and completing the Supplement B for reverification, please refer to the sections discussed below.

Note: The option to initiate the reverification process will be available in the I-9 Console actions or under the Keyword Search "Employee I-9 Life Cycle" category actions only if all associated processes with the I-9 are completed and the employee's I-9 is not terminated.

Who can initiate the reverification process?

The users Users with the I-9 Specialist role type can initiate the reverification process.

When

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does the option to initiate reverification

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become available in the I-9 Console or Keyword Search actions?

The '"Initiate Reverification' " option will be available for an I-9 ID only if the following conditions are satisfied. met:

1. There should not have any be no in-progress processes associated with the I-9.

2. the The Work Authorization End (WAE) date should must fall within the "Reverification Trigger Days" specified in I-9 Options.  The  By default setup for , "Reverification Trigger Days" is set to 90 days. (Note: For WAE date, the work authorization expiration date recorded in Section 1 is compared to the date in Section 2 and the earlier of the two is considered). 

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, allowing the reverification of the employee’s work authorization to be initiated up to 90 days prior to its expiration.

To view the "Reverification Trigger Days" in I-9 Options,

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 click the menu icon

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in the top left corner of the page, then select "I-9 Options" from the

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navigation menu

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.

3. The I-9 should must be active and should not have the I-9 a termination date set. If a termination date set to current date (if exists). Even though the is set, it must not be the current date or in the past for the corresponding I-9. Note; Even if the transaction qualifies for reverification, if the termination date exists with current date, then this option option to initiate the reverification process will not be available in I-9 Console actions,The WAE date and the termination date or Keyword Search actions if a termination date exists with the current date.

The Work Authorization End Date and the Termination Date for a transaction can be viewed in its I-9 Master:

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When the above conditions are satisfiedmet, the option to initiate the reverification process will be accessible available in the I-9 Console actions . Note: Reverification can also be initiated through or Keyword Search "Employee I-9 Life Cycle" category related actions. For more details on initiating reverification through Keyword Search, please click here.I-9 Console actions:

To navigate to initiate reverification through the I-9 Console actions, click on the "Info and Actions" link for the selected I-9 and navigate to the "Actions" tab.

How the work authorization end date is

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determined?

The Work Authorization End (WAE) date is determined by comparing the date the dates recorded in Section 1 and the date in Section 2 and whichever is sooner. , and selecting the earlier of the two.

How to initiate a reverification process?

The steps to initiate the reverification process are provided below. For steps to initiate from Keyword Search, please click here.

Navigate to the I-9 Console via Quick links or through the menu link icon available in the left navigationtop left corner of the page or Quick Links bar below the homepage image.

Search I-9 Console for using the Work Authorization End Date to identify the transactions that are about to expire. Click "Info and Actions" for the selected I-9 ID.

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Navigate to Actions tab and click on select "Initiate Reverification". Note: This option shows in actions only if there is no process pending process for the I-9.

Confirm Click "Yes" on the confirmation message.

This will redirect you to the Supplement B form, where you can input enter the employee’s new work authorization details of the employee. The document related (fields for Document Title, Document Number, and the Expiration date) and Expiration Date, as well as the New Name fields, will appear blank, whereas the be blank and available for input. The Date of Rehire field will be displayed in read-only mode. . For details on completing the Supplement B form for reverification, please refer the sections provided below.

The pending reverification pending transaction can also be accessed via through the My Tasks console, as shown below. In My Tasks, you will notice see an additional invitation launched for this process.

How to check the I-9

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status of a reverification initiated transaction?

The To verify the I-9 status of this transaction can be verified in its a reverification-initiated transaction, navigate to the I-9 Summary . In page for the corresponding I-9. In the I-9 Console, click on the I-9 ID link of for the selected transaction and select choose "I-9 Summary".

A popup will display all page will appear showing the details of the processes associated with the I-9. Click on the Invitation ID of the latest row. link for the Reverification/Name Correction process.

The I-9 Summary will reflect the pending status of Supplement B as shown belowin the following sections. Once Supplement B is completed, this will change to the completed status.

How to

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terminate the initiated reverification process?

After initiating the reverification, the "Undo Last Filing" option will be accessible under the Actions tab become available in the console actions for that specific transactionI-9. This option can be used to undo the initiated reverification process. Navigate to action allows you to terminate the reverification process initiated for that I-9.

To use this option, navigate to the I-9 Console and , click on the "Info and Actions" link for the selected transaction. Open I-9 ID, open the Actions tab, and select  the "Undo Last Filing"  action. Note Note: "Undo Last Filing" can also be accessed through Keyword Search actions in the "Employee I-9 Life Cycle" category. For more details, please click here.

Click 'Yes' on the confirmation message to continue.

Select "Process Terminate" as the reason and enter your comments on the following page . Click on that appears. Then, click the "Submit" button.

Confirm Continue with the action by clicking on the "OK button on the below message.

How to complete

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Supplement B for the reverification process?

When reverification is initiated by I-9 Specialists initiate the reverification process, a pending task labeled "Complete I-9" will appear in the My Tasks console with a new invitation ID. Through this task, I-9 Specialists , can access the Supplement B is accessible form to record the employee's new enter the employee’s updated work authorization document details. The Additionally, the New Name fields also will open up to record the name change details in case employee's if the employee’s name has been changed from the name what was previously recorded on Form I-9.

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If the employee's name has changed, enter the new name in the appropriate New Name fields. You can enter only Only input the part of the name that has changed. For example, for employees who changed only their if only the last name has changed, enter the new last name in the Last Name field and leave the First Name and Middle initial Initial fields blank.

Select the Document Title and enter the Document Number and the Expiration Date. The Note that the Expiration Date is not mandatory required for all the Document Titles.  For exampleFor instance, documents like "Alien Reg. Registration Receipt Card (Form I-551)" and "Perm Permanent Resident card Card (Form I-551)" documents requires no do not require an Expiration Date. For these documents, you can either leave the Expiration Date field blank or check the "No expiration Expiration Date" checkbox when completing Supplement B.

In the Additional Information section, enter

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any necessary notes or comments. If an alternative procedure

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was used for remote document verification

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, select the "Check here if you used an alternative procedure authorized by DHS to examine documents" checkbox.

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When this checkbox is selected, attaching supporting documents in Supplement B is required.

Note:

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This alternative process is

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permitted only if the Legal Entity (Company/Business Unit) responsible for the employee's hiring is registered

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with E-Verify,

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meaning it has been configured in the DHS Client Setup. If the

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Legal Entity is not enrolled in E-Verify, this checkbox will

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be disabled.

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For more details on uploading the attachments in Supplement B, please click here.

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If Supplement B is assigned to a remote user

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and they check the

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"Check here if you used an alternative procedure authorized by DHS to examine documents"

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checkbox, they must upload supporting documents when completing the activity. The I-9 Specialist

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does not need to add any attachments during the Supplement B review unless they delete the attachment uploaded by the remote user.

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If the attachment is deleted, the I-9 Specialist must upload a new one during the review. If no attachment is provided, the system will prompt for it by displaying an error message during the Supplement B review.

Note: Though Even if the checkbox indicating  "Check here if you used an alternative procedure authorized by DHS to examine documents" checkbox is not checked, you will may still be prompted for uploading to upload attachments in Supplement B, especially if attachments are configured as mandatory in the I-9 activities.

After entering the above details, check "I Agree" and electronically sign.

How

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do you assign the Supplement B process to a remote user?

The task of completing Supplement B he Name Change process can be assigned to a remote user by clicking on the "Assign Remote I-9" button present located at the bottom of Supplement B. For  For more details, please refer Remote User page.

Can you edit the document details in Supplement B after the reverification process is completed?

Once the reverification is completed, there is no option to edit document details in the same process. 

However, another reverification (only if transaction is eligible) or reverification correction process can be initiated from the I-9 Console /or Keyword Search to make changes to the entered details. "Employee I-9 Life Cycle" category actions to change the previously recorded employee work authorization details. For more details on the reverification correction, please click here.

How to verify the updated reverification details

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in the I-9 Master?

After reverification, a new row with the Reason 'Reverify' will be added in the I-9 Master under the Supplement B with S3 reason as 'Reverify'. Click section. To view this, click on the I-9 ID and select the "I-9 Master" option for the selected transaction.

Click on the Supplement B section and expand the scroll.

Notice a new row added for the reverification with Supplement B Sequence number incremented by '1' and Reason as 'Reverify'.

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