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In the My Tasks console, you will see an additional invitation generated for this process.
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How to
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terminate the initiated Name Change process?
After initiating the Name Change process, the "Undo Last Filing" option will appear in the I-9 Console actions for that specific transactionI-9. This option allows you to revert the initiated process.
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How to record name change details and complete the Supplement B activity?
When I-9 Specialists initiate the Name Change process
, a pending task labeled "Complete I-9" will appear in the My Tasks console with a new invitation ID. Through this task, I-9 Specialists can access the Supplement B form to enter the employee's updated name details.
Enter the employee's updated name in the New Name fields. Entering the First Name and Last Name are mandatory and Middle Initial is optional.
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If Last Name or First Name fields are left blank, the following error message displays when activity is saved/completed. If there is only one name, enter it in the Last Name field and enter "Unknown" in the First Name.
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Note: This alternative process is permitted only if the Legal Entity (Company/Business Unit) responsible for the employee's hiring is registered with E-Verify, meaning it has been configured in the DHS Client Setup. If the Legal Entity is not enrolled in E-Verify, this checkbox will be disabled.
For more details on uploading the attachments in Supplement B, please click here.
Note: If Supplement B is assigned to a remote user and they check the "Check here if you used an alternative procedure authorized by DHS to examine documents" checkbox, they must upload supporting documents when completing the activity. The I-9 Specialist does not need to add any attachments during the Supplement B review unless they delete the attachment uploaded by the remote user. If the attachment is deleted, the I-9 Specialist must upload a new one during the review. If no attachment is provided, the system will prompt for it by displaying an error message during the Supplement B review.
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Note: Even if the "Check here if you used an alternative procedure authorized by DHS to examine documents" checkbox is not checked, you may still be prompted to upload attachments in Supplement B, especially if attachments are configured as mandatory in the I-9 activities.
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